Administrative Assistant

About PIMCO

PIMCO is recognized globally as a leader in active fixed income, boasting substantial expertise in public and private market investments. We manage client assets across diverse fixed income and credit opportunities, drawing on decades of experience navigating complex debt markets. Our flexible capital framework and strong issuer relationships have positioned us as one of the largest providers of both traditional and innovative financing solutions and investment opportunities that aim to deliver solid risk-adjusted returns.

Established in 1971, our workforce thrives within a high-performance, inclusive culture that values diverse perspectives. We invest in our employees while upholding our CORE values: Collaboration, Openness, Responsibility, and Excellence. Our collective commitment to helping one another succeed has earned PIMCO recognition as an industry innovator, thought leader, and trusted client advisor.

Position Overview

The Administrative Assistant will deliver comprehensive support to a team of Investment Professionals based in PIMCO's Munich office. Key responsibilities include managing complex schedules, communication, travel arrangements, and contributing to various research and organizational projects.

• Efficiently plan and organize schedules, considering multiple time zones and overlapping commitments.
• Manage calendars, handle incoming calls, and respond promptly to urgent requests.
• Coordinate detailed travel logistics, including flights, trains, visas, and accommodations, ensuring all necessary approvals and traveler information are secured.
• Process expenses through the Concur system.
• Conduct research and undertake special projects as assigned by investment team members.
• Maintain the CRM database by consistently updating contact records and creating effective retrieval systems.
• Serve as a primary contact point by welcoming clients and visitors, screening phone calls, and responding on behalf of investment professionals when necessary.
• Prepare meeting materials, ensure managers are well-briefed, open Zoom meetings, and oversee meeting room readiness ahead of time.
• Manage miscellaneous projects in alignment with business requirements.

Candidate Requirements

• Strong organizational skills and the ability to adapt in a fast-paced environment with a high workload volume.
• Fluency in both German and English languages is essential.
• Experience working in a dynamic, global corporate environment.
• Preferably knowledge of the financial services industry and its operations.
• Excellent time management and adaptability.
• Exceptional attention to detail.
• Effective verbal and written communication capabilities.
• Prioritization skills to manage multiple tasks concurrently.
• Capability to collaborate and work seamlessly with senior executives.
• Robust project and time management expertise.
• A proactive mindset, professionalism, and the ability to anticipate needs.
• Creative problem-solving and collaborative teamwork spirit.
• Willingness and ability to serve as backup support for other administrative staff during absences.
• Maintain discretion, professionalism, and composure in all circumstances.
• Proficient at an advanced level with Microsoft Outlook, Word, and Excel.
• Familiarity with Concur for expense management and CRM systems is a plus.

Equal Employment Opportunity Statement

PIMCO is committed to fair hiring practices and equal employment opportunities regardless of race, ethnic origin, religion, gender identity, age, disability, veteran status, or other legally protected characteristics. Our policies affirm non-discrimination and adherence to all federal, state, provincial, and local laws. We welcome applicants from diverse backgrounds and strive to provide an inclusive workplace.

Applicants with Disabilities

We are dedicated to accommodating individuals with disabilities throughout the recruitment process. Candidates requiring assistance or accommodation are encouraged to contact us directly to arrange support. We respond promptly to such requests to ensure equitable access to employment opportunities.