Administrative Assistant

About the Role

Sketchbook Events is seeking a detail-oriented and proactive Administrative Assistant to contribute to the efficient daily operations of our expanding company. This role primarily involves administrative duties but also offers chances to engage with various operational and project-based tasks, providing insight into the dynamic environment of live events and brand activations. The position requires adaptability, strong organization, and a readiness to assist wherever necessary.

Core Responsibilities

• Providing administrative support to senior leadership.
• Managing schedules, meetings, travel plans, and general office administration.
• Creating presentations, proposals, and business documents.
• Conducting research on suppliers, venues, products, and services.
• Obtaining quotations and aiding in procurement processes.
• Handling purchase orders, invoice processing, and expense management.
• Coordinating logistics for meetings, projects, and company events.
• Communicating with suppliers, clients, and external parties.
• Assisting in obtaining permits, approvals, and necessary documentation.
• Maintaining precise project files, trackers, and official records.
• Supporting operational responsibilities and occasional on-site project execution.
• Performing general administrative tasks to ensure seamless business operations.

Candidate Profile

• Exceptional organizational skills with keen attention to detail.
• Enjoys conducting research and devising practical solutions.
• Proficient with Microsoft Office tools, especially Word, PowerPoint, and Excel.
• Strong professional communication skills in both spoken and written English.
• Ability to prioritize and manage multiple tasks in a high-paced setting.
• Positive attitude and team-oriented mindset.
• Dependable, proactive, and eager to learn.
• Interest in creative industries, marketing, or events; prior experience is not mandatory.

Additional Preferred Qualifications (Not Mandatory)

• Familiarity with Canva or Adobe Creative Suite.
• Basic knowledge of finance, bookkeeping, or procurement.
• Possession of a UAE driving licence.
• Experience in social media management or content creation.
• Ability to communicate in Arabic.

Why Work with Us?

We aim to recruit someone with solid organizational talents, eagerness to develop professionally, and a constructive approach to work challenges. In this role, you will gain comprehensive exposure to various company functions, collaborate with an experienced team, and have avenues for skill enhancement as the organization progresses.