Administration Coordinator

About CHILL

CHILL specializes in transporting temperature-sensitive products throughout Australia. Our success is driven by a dedicated team that values precision, proactive problem-solving, and ensuring smooth operations without supervision.

Role Overview

We are seeking a dependable and proactive Administrative Coordinator to become an integral part of our national operations. This role involves supporting warehouse and transport activities across NSW, VIC, QLD, and WA, reporting directly to the Operations Manager within a compact and fast-paced team where your contributions are highly valued.

Daily Responsibilities

• Serve as the approachable and professional point of contact for customers, managing daily communications to guarantee exceptional experiences with CHILL.
• Coordinate administrative duties across various locations and teams to ensure seamless operations.
• Maintain accurate compliance documentation and ensure it is current.
• Generate basic reports and manage operational tracking systems.
• Promptly follow up on pending actions to avoid delays or overlooked tasks.
• Ensure timely dissemination of relevant information to appropriate personnel.

Ideal Candidate Profile

While prior knowledge of cold chain logistics is not mandatory, a genuine commitment to accuracy and responsibility is essential. We seek highly organized individuals with keen attention to detail and confidence in collaborating across multiple teams.

• Have a natural inclination for organization and detail-oriented work that satisfies rather than fatigues.
• Proactively manage upward communication by anticipating needs, preemptively briefing key stakeholders, and identifying solutions early.

Qualifications and Experience

• Between 3 to 5 years of experience in fast-paced administrative or coordination roles.
• Proficiency in Google Workspace and Excel.
• Quick adaptability to new software and systems.
• Experience in operations, logistics, or compliance administration is advantageous but not required.

Compensation and Work Details

• Locations: Brookvale, Sydney or Dandenong South, Melbourne.
• Work Hours: 9 AM to 5 PM, Full-Time.
• Salary range: $68,000 to $76,000 per annum plus superannuation and a performance bonus after one year.

Why Join CHILL?

• Your work will have direct, visible impact with no unnecessary bureaucracy.
• Opportunity to contribute to shaping and growing a developing company.
• Engage in complex yet rewarding work in an essential industry.