Admin Executive - Application & Visa Filing

About Future Link Consultants

Future Link Consultants is an established consultancy with over 25 years of expertise in helping students, professionals, and families achieve their study abroad and immigration objectives. Led by Santosh Ramrakhiani, a Registered Canadian Immigration Consultant (RCIC), the agency offers transparent, ethical, and licensed guidance on Canadian immigration, and is recognized internationally as an AIRC agency. The firm has supported more than 60,000 students and aided over 12,000 families in relocating globally, collaborating with over 500 educational institutions across more than 29 countries, including Canada, the UK, USA, Australia, New Zealand, Germany, and Ireland.

Role Overview

The Application & Visa Filing Executive position is a full-time remote role responsible for managing the preparation, review, and submission of student applications and visa documentation for multiple international destinations. This role demands meticulous attention to detail to ensure all university and immigration criteria are met, working closely with counselors, students, educational institutions, and internal teams.

Key Duties

• Accurately process student admission applications within set deadlines.
• Complete, review, and verify visa application forms and supplementary documents.
• Authenticate academic, financial, identity, and immigration paperwork.
• Upload necessary documents to university and immigration portals.
• Maintain meticulous records and track applications in CRM systems.
• Coordinate with students to obtain pending documents and arrange corrections.
• Follow up with universities regarding application statuses, admissions, and offers.
• Ensure alignment with university and immigration guidelines at all stages.
• Maintain strict confidentiality of client data and documents.
• Provide support to counselors through the application and visa procedures.
• Manage queries related to applications promptly and professionally.
• Monitor application deadlines to guarantee timely submissions.

Qualifications and Skills

• Proven experience in student application processing and international visa filing.
• Comprehensive understanding of admission and visa protocols for countries such as Canada, UK, Australia, USA, New Zealand, and Europe.
• Strong skills in document verification, management, and file organization.
• Familiarity with university application portals, visa application platforms, and CRM software.
• Effective written and verbal communication to liaise with students, counselors, universities, and internal teams.
• Exceptional accuracy and attention to detail in handling sensitive documents.
• Proficiency in Microsoft Office, Google Workspace, PDF editing tools, and online document management systems.
• Ability to handle multiple priorities, meet deadlines, and operate independently in a remote work setting.
• Prior experience in overseas education or immigration consultancy is highly favored.
• Diploma or bachelor's degree in Business Administration, Commerce, Management, or related disciplines preferred.