Admin Assistant

Overview

CardioScan, a leading global cardiac diagnostics company operating in multiple countries including New Zealand, is seeking a dedicated Admin Assistant for its Palmerston North clinic. The role involves part-time employment (24 hours weekly) based in-clinic, focused on supporting smooth daily operations within a small team.

Key Duties

• Serve as the primary contact for patients, clinicians, suppliers, and internal colleagues, facilitating effective communication and coordination.
• Greet and assist patients through various communication channels, managing enquiries, bookings, referrals, and appointment scheduling.
• Handle clinical data by downloading and uploading information from cardiac and sleep monitoring devices.
• Assist clinicians and ensure efficient daily clinic operation workflow.
• Manage invoicing and payment processing end to end.
• Maintain precise patient records and clinic documentation.
• Monitor and manage stock inventory and procurement to maintain supplies.
• Contribute to general administrative duties and help improve processes as the clinic expands.

Candidate Profile

• At least one year of office administration or related experience is required.
• Strong proficiency with computers and eagerness to learn new systems and technologies.
• Exceptional organisational capabilities and meticulous attention to detail.
• Friendly, professional communication skills with an ability to establish rapport with diverse stakeholders.
• Self-motivated with skills to independently prioritise tasks amid competing demands.
• A positive, proactive, and team-oriented work attitude.
• Neat appearance and confidence in interacting with patients and professionals.
• Demonstrates initiative and willingness to take responsibility for tasks.

Preferred Qualifications

• Previous work experience in healthcare, diagnostics, or medical technology fields.
• Familiarity with CRM systems or patient management software is advantageous.

Company Benefits

• Join a mission-driven global healthcare organisation.
• Contribute meaningfully to a regional community's health outcomes.
• Experience a diverse range of tasks with a high degree of autonomy.
• Collaborate within a supportive and collegial team environment.

Additional Details

Employment type is part-time at 24 hours per week, located in Milson, Palmerston North. The role is entry-level suitable for candidates who meet the experience criteria. CardioScan is committed to equal opportunity employment and fostering workforce diversity.