Venue Event Manager

About Circuit of The Americas (COTA)

Circuit of The Americas is a premier entertainment destination located in Austin, TX, hosting world-class sporting and entertainment events year-round. Its portfolio includes major events such as the Formula 1 US Grand Prix, NASCAR, MotoGP, and over 30 headline concerts annually at the Germania Insurance Amphitheater.

Role Overview

The Venue Event Manager leads the planning, coordination, and on-site execution of a wide range of events at COTA, working closely with clients, vendors, and internal teams to ensure outstanding event experiences. The role demands excellent organization, proactive communication, and operational precision in a dynamic, fast-paced setting.

Key Responsibilities

• Collaborate with clients to fully understand their event goals and operational needs, ensuring the highest quality guest experience aligned with their vision.
• Lead all stages of event management for COTA-produced events from conceptualization to final wrap-up.
• Act as the main contact for clients throughout the planning process, delivering regular updates, creative solutions, and exceptional service.
• Coordinate logistics with internal departments including venue operations, security, catering, production, and external vendors.
• Develop and distribute detailed Banquet Event Orders (BEOs) and related documentation for operational alignment.
• Manage event budgets effectively, track costs, and identify cost efficiencies while maintaining event quality.
• Create detailed timelines, production schedules, and operational plans to guarantee on-time delivery.
• Anticipate operational challenges and provide proactive solutions to ensure flawless event execution.
• Provide leadership during on-site event operations to enforce safety, efficiency, and standards.
• Conduct post-event assessments with clients and teams to gather feedback and identify improvements.
• Foster strong partnerships with clients, vendors, and colleagues for sustained collaboration.
• Assist with additional projects and initiatives for the Events & Hospitality team as needed.

Qualifications and Skills

• Bachelor's degree or equivalent required.
• Demonstrated experience in venue management or event operations within sports or entertainment venues.
• Excellent organizational skills to handle multiple simultaneous events and priorities.
• Strong communication and interpersonal skills for client relationship management.
• Collaborative mindset to work well across departments and with external partners.
• Ability to problem-solve calmly and adapt to a fast-changing environment.
• Proficiency in managing budgets, timelines, and logistics for events.
• Willingness to work flexible hours including evenings, weekends, and holidays as required by event schedules.

Physical Requirements and Work Environment

• Capability to stand, sit, use hands, reach, lift up to 25 pounds, and perform physical movements such as squatting, bending, twisting, pushing, and pulling.
• Ability to stand and walk for prolonged periods.
• Willingness to work extended shifts during events (up to 18-20 hours/day) in various weather conditions.
• Work outdoors in extreme weather environments throughout the year.
• Noise levels typically moderate but may become loud during events.
• Reasonable accommodations available for individuals with disabilities to fulfill essential job duties.

Equal Opportunity Employer Statement

COTA is committed to providing equal employment opportunities to all applicants without regard to any protected status under applicable laws.