Receptionist / Administrative Assistant

About the Role

Greenberg Traurig (GT) is a global legal firm with offices in 15 countries worldwide. We are currently seeking a full-time Receptionist / Administrative Assistant for our Riyadh, Saudi Arabia office. This position offers competitive pay, comprehensive benefits, and the chance to work in a progressive, team-oriented law firm environment.

This role will be based onsite, Sunday through Thursday from 9:00 a.m. to 6:00 p.m. The Receptionist / Administrative Assistant acts as the initial contact for clients and visitors, ensuring the firm presents a professional and inviting atmosphere. The ideal candidate is highly organized, detail-oriented, adept at multitasking, and skilled in maintaining smooth office operations while supporting a busy legal team.

Key Duties

• Serve as the welcoming face of the firm, ensuring guests have a positive and professional first impression.
• Manage reception duties including greeting visitors, managing immediate check-ins to maintain security, and handling incoming calls courteously.
• Provide high-level administrative assistance to attorneys, Managing Shareholders, and the Business Director, including scheduling, correspondence, travel coordination, expense management, and document preparation.
• Arrange transportation services for clients, including taxis and airport travel.
• Coordinate booking and setup of conference rooms, meetings, and firm events, including catering and facility preparation.
• Monitor and manage office supplies, coordinate with vendors, and oversee office purchasing and invoice processing.
• Maintain detailed records such as visitor logs, package tracking, mail operations, and office inventory.
• Assist with planning and support of internal communications, newsletters, events, and client functions.
• Liaise with building management and external service providers to ensure smooth office operations.
• Provide backup administrative support for executive and personal assistant duties as needed.

Required Qualifications and Skills

• Fluency in both Arabic and English, with excellent oral and written communication skills.
• Minimum of 3 years of experience in receptionist or administrative assistant roles within professional settings.
• Diploma, college degree, or equivalent educational background; additional certifications appreciated.
• Strong interpersonal skills coupled with a professional appearance and demeanor.
• Highly self-motivated, capable of working independently with minimal supervision.
• Exceptional attention to detail and strong organizational and time management skills.
• Proficient in Windows OS and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Fast learner with flexibility to adopt new software and emerging AI technologies, including awareness of data privacy and ethical AI considerations in professional environments.

Additional Information

This role demands a proactive, client-centered mindset with the ability to handle multitasking in a fast-paced legal office environment. You will contribute towards fostering a culture of innovation by engaging with evolving technology and data stewardship practices.