Projects Coordinator

Job Summary

The Senior Civil Engineer/Projects Coordinator is tasked with overseeing all aspects of quantity surveying, contract management, design coordination, and ensuring compliance with regulatory authorities. The individual drives smooth project delivery from initiation through to handover by controlling costs, managing contracts and subcontractors, and upholding quality and safety standards. Strong strategic planning, negotiation, and construction knowledge are essential for meeting budget and compliance goals.

Key Responsibilities

• Conduct comprehensive quantity take-offs and cost estimations for civil construction initiatives.
• Review project drawings and specifications to establish precise cost plans aligned with project objectives.
• Implement and monitor cost control methods to keep expenditures within budget.
• Collaborate closely with tendering teams to improve bid quality and competitiveness.
• Engage in pre-bid meetings and site visits to gain critical project information.
• Manage the drafting, negotiation, and administration of contracts with clients and subcontractors.
• Ensure adherence to contract provisions, addressing variations, claims, and resolving disputes.
• Lead negotiations to obtain approvals from clients and consultants.
• Guide design teams to assure designs are practical and cost-efficient.
• Advise on cost impacts related to design and explore value engineering options.
• Coordinate and assess design changes for effects on budget and schedule.
• Keep updated on local building codes, regulations, and permitting requirements.
• Interface with regulatory authorities to secure necessary permits and approvals efficiently.
• Identify methods for quick acquisition of No Objection Certificates (NOCs) to ensure compliance and maximize project benefits.
• Oversee compliance with all legal and regulatory mandates throughout projects.
• Submit required authority inspections and work with inspectors to achieve timely approvals.
• Develop initial project plans, managing enabling works such as site mobilization and preparation for smooth progression to structural phases.
• Manage obtaining permits, approvals, and clearances for enabling stages.
• Coordinate logistics and address environmental and safety issues during enabling works.
• Supervise submission and approval of civil materials and shop drawings, resolving any issues by proposing alternatives.
• Manage client and consultant approvals necessary for project startup using approved materials and drawings.
• Select and oversee subcontractors to meet project standards and high-quality workmanship.
• Negotiate subcontractor contracts and resolve performance or dispute issues promptly to avoid delays.
• Implement a system for progress payments, ensuring accurate and timely financial transactions.
• Monitor project budgets and ensure alignment with financial targets.
• Negotiate payment approvals with consultants and clients.
• Direct onsite and office teams in the project handover procedure, ensuring approvals from authorities and a hassle-free client transition.
• Prepare thorough handover documentation including as-built drawings and operational manuals.
• Handle completion certificate processes and fulfill all contract requirements for final project delivery.