Project & Office Coordinator

About the Role

Join Wabtec’s Digital Intelligence Signaling & Systems team in Perth, a leader in delivering complex integrated projects related to signaling, train control, communications, and back-office solutions. This role involves collaborative office-based work supporting project and office administration at the Perth CBD location, focusing on project execution, schedule management, and customer satisfaction.

Key Responsibilities

• Offer comprehensive administrative support covering office and project operations.
• Maintain and organize project documentation systematically.
• Oversee procurement of office supplies including stationery and equipment.
• Manage office reception duties such as handling phone switchboard, mail, packages, appointments, and meetings.
• Assist with time sheet preparation, invoicing, reporting, and other general administrative tasks.
• Coordinate occupational health and safety (OH&S), human resources (HR) administration, and onboarding processes.
• Support report consolidation and operational analytics.
• Lead initiatives aimed at improving workflows and enhancing team efficiency.

Candidate Profile

Essential qualifications and skills:

• Previous experience in an administrative role within a service-oriented environment.
• Proficiency in Microsoft Office applications.
• Strong focus on accuracy and attention to detail with the ability to meet deadlines.
• A proactive and positive approach suitable for a dynamic, fast-paced setting.

Preferred qualifications:

• Post-secondary education and formal administration qualifications.
• Experience with time sheet management software.
• Background in project administration.

Additional Information

Successful applicants will be subject to background and criminal history checks. Wabtec values diversity and inclusion, creating a workplace where every individual feels welcome and able to contribute their unique experience. The company commits to equal employment opportunities irrespective of personal characteristics including race, gender, age, disability, and veteran status. Any accommodation needs can be communicated during the recruitment process.

Wabtec is a global leader in transportation technology with over 150 years of heritage and approximately 30,000 employees worldwide, focused on advancing safety, reliability, and innovation in freight and transit rail sectors.

Note: Recruitment agency contacts are not accepted.