Procurement Officer

About Midlands State University

Midlands State University, based in Gweru, Midlands Province, Zimbabwe, invites applications for two Procurement Officer positions within its Procurement Management Unit.

Qualifications and Experience

• Possession of at least a Higher National Diploma or Bachelor's Degree in Purchasing and Supply or Supply Chain Management.
• Professional certification such as CIPS in Purchasing and Supply Chain Management is advantageous.
• Minimum of one year relevant post-qualification experience in procurement.
• Strong oral and written communication skills are essential.
• Ability to function effectively as a team member.
• High attention to detail in work execution is required.

Key Responsibilities

• Receiving and reviewing requisitions from various user departments.
• Ensuring completeness and accuracy of specifications, assisting departments in specifying needs appropriately.
• Requesting quotations via the Electronic Government Procurement System (e-GPS).
• Creating priced requisitions within the system and forwarding them to the Planning Office for approval.
• Conducting audit-compliant Electronic Quotation Box (EQB) openings.
• Preparing Cost Comparative Schedules (CCS) for submission to the Procurement Specialist.
• Conducting price benchmarking with credible and competitive suppliers.
• Converting purchase requisitions into official purchase orders.
• Monitoring and expediting processing and delivery of procurement orders.
• Maintaining thorough filing of procurement records and proceedings.
• Performing other duties as assigned by the Procurement Specialist.

Application Process

Applicants should submit a combined PDF application packet containing a cover letter, certified certificates and transcripts (including 'O' and 'A' level results), national ID, and a detailed CV with personal information, employment history, current salary, availability date, contact phone numbers, and contact information for three referees. Applications must be emailed to [email protected] with the job title clearly stated in the subject line. The deadline for submissions is 19 August 2026. Only shortlisted candidates will be contacted. Failure to comply with application instructions will lead to disqualification.