Personal & Team Assistant

About Oxford Quantum Circuits

Oxford Quantum Circuits (OQC) is a pioneering company dedicated to advancing quantum computing from a theoretical concept to a practical and commercially viable technology. Recently, OQC secured a historic £260 million Series C funding round, marking the largest investment ever in a European quantum computing firm. This rapid expansion underlines their commitment to innovation and growth in this transformative field.

Role Summary

As a Personal & Team Assistant, you will be essential in supporting the Executive Leadership Team, enabling them to concentrate on shaping the quantum computing future. You will join an evolving Executive Support function delivering proactive, high-quality assistance to multiple senior leaders. Your work will help establish an efficient, cooperative, and scalable executive support service that ensures smooth business operations.

Key Responsibilities

• Efficiently managing complex executive calendars, adapting to shifting priorities to maximize leadership impact.
• Organizing meetings, leadership forums, governance activities, travel arrangements, and events with meticulous attention to detail.
• Handling executive communications and inboxes with confidentiality and promptness to prioritize follow-up actions.
• Providing thorough administrative assistance, including overseeing expenses, purchase orders, documentation, onboarding, and recruitment coordination.
• Developing polished presentations, reports, and business documents to aid executive decision-making.
• Fostering strong internal relationships by delivering responsive support to executives, stakeholders, and visitors across the organization.
• Continuously seeking opportunities to streamline processes, standardize procedures, and strengthen the Executive Support function’s resilience and collaboration.

Candidate Profile

• Demonstrated experience supporting senior leaders with administrative or executive assistance in dynamic environments.
• Proficient in managing intricate diaries, competing demands, and frequent schedule adjustments confidently.
• Skilled in coordinating meetings, travel logistics, events, and business operational arrangements.
• Expertise in stakeholder engagement and relationship building at all corporate levels.
• Excellent organizational, planning, prioritization abilities combined with meticulous attention to detail.
• Exceptional verbal and written communication competencies.
• Proven discretion and sound judgment in managing confidential and commercially sensitive information.
• Fluency with Google Workspace applications such as Gmail, Calendar, Docs, Sheets, Slides, and Drive alongside standard office software.
• Adaptable and proactive mindset with enthusiasm for continuous improvement and team collaboration.
• Practical executive support experience valued over formal qualifications.

Desirable Attributes

• Experience supporting multiple executives simultaneously.
• Background in centralized or shared Executive Support teams.
• Exposure to executive support within technology, scientific sectors, or fast-growing startups.
• Familiarity with finance, procurement, or HR systems.
• Knowledge of collaboration and task management tools like Slack or Jira.
• Relevant certification or professional development in Business Administration or Executive Support.

Additional Information

The position requires at least two days per week in the office in Reading, England. The company culture emphasizes bold innovation and offers an engaging opportunity to be part of a leading team in quantum computing. Additional benefits and work culture information can be found on the company’s career page.