Operation Specialist

About The Role

The Operation Specialist will be entrusted with managing and coordinating supply chain functions to ensure seamless and effective operational flow. This position is centered around ensuring materials are available on schedule, managing inventory precisely, and fostering cooperation among internal departments and external partners.

Key Responsibilities

• Generate, handle, and oversee purchase orders covering raw materials, components, and service needs.
• Evaluate current suppliers, build and sustain supplier relationships, ensuring quality, cost-efficiency, and prompt deliveries.
• Keep track of inventory levels, anticipate demand accurately, and coordinate with production planning to prevent shortages or excessive inventory.
• Maintain adherence to organizational procurement policies and conduct vendor negotiations as needed.
• Manage both inbound and outbound shipments, including carrier scheduling, shipment documentation, and delivery monitoring.
• Collaborate with freight forwarders and third-party logistics services to lower transportation costs and improve delivery timelines.
• Ensure full compliance with import/export laws and customs regulations.
• Record receipt of goods, manage item documentation, and keep accurate records.
• Perform monthly physical inventory audits, reconcile any discrepancies, and update inventory systems accordingly.
• Partner with production, engineering, laboratory, and finance departments to synchronize procurement, logistics, and inventory activities aligned with business requirements.

Qualifications & Skills

• Diploma in Supply Chain Management, Business, Logistics or a related discipline.
• At least three years of relevant experience in procurement, purchasing, logistics, or supply chain operations.
• In-depth understanding of procurement workflows, shipping guidelines, inventory control, and warehouse operations.
• Skilled in ERP or MRP software tools and well-versed in Microsoft Office, especially Excel.
• Strong abilities in negotiation, communication, and organizational management.
• Capacity to work autonomously while effectively handling multiple tasks in a dynamic environment.