Executive Assistant

About Wise

Wise is an international technology firm dedicated to revolutionize the way money moves and is managed worldwide. Our mission is to enable people and businesses to send money overseas, transact abroad, and handle international payments with minimal fees, maximum ease, and speed.

This position is based in our Singapore office as part of our Business Operations and Support Services (BOSS) team. You will play a key role supporting the Head of Banking & Expansion APAC and providing light assistance to other senior APAC leaders, ensuring smooth daily operations and strategic coordination.

Key Responsibilities

• Efficiently manage complex calendars spanning multiple time zones and proactively oversee executive inboxes to ensure optimal use of senior leader time.
• Prepare meeting agendas, ensure appropriate participant attendance, and distribute briefing materials ahead of leadership meetings.
• Document and circulate outcomes and action items from leadership sessions, monitor project follow-ups to ensure timely completion.
• Identify important stakeholder deliverables and coordinate workstreams, safeguarding priority time for strategic objectives.
• Organize and support complex international travel arrangements, including visa processes, itineraries, and local transportation.
• Handle financial administration tasks, such as processing expenses and invoices, ensuring compliance with company policies, and collaborating with Finance Business Partners to manage functional budgets.
• Continuously seek and implement workflow improvements to enhance operational efficiency for your stakeholders.
• Manage Workday system administration and approval processes on behalf of stakeholders with confidentiality and discretion.
• Lead the planning and execution of leadership offsites, Mission Days, and team social events, handling venue selection, vendor coordination, and content collaboration.
• Actively promote and support Wise’s organizational culture, including pioneering adoption of AI tools to transform workflows and ways of working.

Qualifications and Skills

• Previous experience as a Personal or Executive Assistant, preferably within a high-growth global organization.
• Proven expertise in managing demanding executive calendars and logistical arrangements.
• Competence in processing expense reports and managing team budgets.
• Solid background in event planning and delivery for corporate leadership teams.
• Exceptional organizational and proactive multitasking abilities, advancing beyond administrative support to project oversight.
• Strong, adaptable communication skills with a professional demeanor suitable for diverse internal and external stakeholders.
• Analytical problem-solving attitude capable of anticipating and resolving logistical issues independently.
• Proficiency with Google Suite and Slack, and openness to utilizing AI technologies to optimize workflows.
• High level of discretion and integrity in managing sensitive information.
• Project management talents to handle comprehensive logistics for team offsites and corporate events.
• Collaborative relationship builder, supporting team spirit and providing backup within the BOSS team to foster a positive workplace culture.

Additional Information

Wise is committed to building a diverse, equitable, and inclusive workforce where every team member feels respected, empowered, and able to grow professionally. We celebrate our international team and promote collaborative, supportive environments where innovation thrives.