Executive Assistant to Directors

About Global North Residency & Citizenship

Global North Residency & Citizenship is a comprehensive Investment Immigration service provider focused on delivering solutions for global mobility. We assist clients—including professionals, entrepreneurs, and business families—in planning generational mobility through personalized advisory on Citizenship by Investment and Residency by Investment programs. Our platform offers end-to-end services from profiling and evaluation to execution, aimed at creating a seamless experience that supports living beyond geographic boundaries. We collaborate with leading financial institutions and professional firms worldwide to serve affluent clients.

Our group spans financial services, wealth management, investment immigration, alternative products, real estate asset management, and knowledge process outsourcing (KPO), catering to HNIs, UHNIs, NRIs, and business families with bespoke financial journeys under various brand umbrellas.

Role Overview

We are seeking an Executive Assistant to provide high-level administrative and organizational support to our Directors. The role is based in Churchgate, Mumbai, with preference given to candidates residing nearby. The Executive Assistant will manage a wide array of administrative duties vital to smooth operations and time management for the directors.

Key Responsibilities

• Efficiently organize and manage Directors' schedules, including meetings, appointments, phone calls, and personal commitments with timely reminders and follow-ups.
• Coordinate event logistics, meeting room bookings, refreshments, and conference or banquet arrangements.
• Handle travel and accommodation planning while liaising with multiple internal departments, partners, and service providers.
• Maintain accurate records, databases, filing systems, attendance, leave, and office resource inventories.
• Manage supplier relationships, vendor agreements, licenses, insurance policies, and timely renewals for various office facilities and equipment.
• Supervise housekeeping staff and drivers, oversee daily petty cash operations, and maintain correspondence and courier services.
• Ensure adherence to business etiquette and organizational best practices.
• Contribute to achieving company strategic and operational objectives through diligent and process-oriented support.

Qualifications and Skills

• Bachelor’s degree is mandatory.
• At least 3 years of experience supporting high-level executives, preferably as an admin assistant or secretary to MD/CEO.
• Strong interpersonal and listening skills with excellent verbal and written communication abilities.
• Proficient in multitasking, time management, meticulous attention to detail, and advanced organizational capabilities.
• Expertise in Microsoft Office applications, calendar management tools like Outlook, internet navigation, and social media.
• Advanced skills in typing, note-taking, record keeping, and document formatting/editing.
• Knowledge of handling office equipment such as printers, scanners, copiers, and fax machines is advantageous.
• Ability to manage internal and external communications effectively.
• Demonstrated diligence, responsibility, and results-driven approach.

Work Conditions and Benefits

• Regular work hours from Monday to Friday, with two working Saturdays each month, between 9:00 AM and 6:00 PM.
• Career growth opportunity in a fast-expanding investment immigration advisory company.
• Competitive pay structure including fixed salary, variable performance bonuses, and milestone incentives.
• Comprehensive training, mentorship, and leadership development programs.
• Flexible work culture and progressive leave policies.
• Health insurance and travel reimbursement benefits.
• Scope for vertical mobility within wealth, immigration, alternative products, real estate, and global structuring domains.