Executive Assistant

About the Role

The Crowd is collaborating with a globally acclaimed, design-driven creative studio distinguished for exceptional projects in architecture, interiors, branding, and the built environment. As the organization evolves and strengthens its leadership, it seeks a proactive Executive Assistant to support two senior executives. This full-time position is primarily onsite at their Manhattan office.

This position suits an intuitive, solution-driven Executive Assistant who excels in dynamic creative settings and values becoming a strategic partner. Supporting two leaders with differing styles, you will provide structure, anticipate hurdles, and enhance both professional and select personal priorities through effective organization, technology, and process improvements. This role requires confidence in managing upward, a passion for efficiency, and a desire to contribute enduring impact in a collaborative, design-focused studio.

Responsibilities

• Deliver comprehensive executive support to two senior leaders managing complex calendars, inboxes, travel, meeting logistics, and daily scheduling.
• Proactively forecast needs, resolve scheduling conflicts, and juggle competing priorities while acting as a reliable partner and adviser.
• Design and implement workflows, automation tools, and systems to boost operational efficiency in business and selected personal tasks.
• Administer project time tracking, expense-related tasks, and general operational support by coordinating with internal teams to ensure smooth daily functions.
• Manage various personal assistant duties such as recurring purchases, gift arrangements, reservations, and lifestyle logistics with discretion and professionalism.

Requirements

• Executive Assistant experience supporting senior leaders, founders, or leadership teams in fast-paced, high-performance environments, ideally in interior design or architecture sectors.
• Exceptional organizational skills, keen attention to detail, sound judgment, and proactive priority management.
• Strong technical proficiency with the ability to utilize AI, automation, and digital technologies to refine workflows and create effective systems.
• Excellent communication skills, high emotional intelligence, and the capacity to maintain confidentiality with integrity.
• Proactive, adaptable, resourceful mindset capable of balancing strategic thought and hands-on work thriving in a cooperative creative atmosphere.

Additional Information

The employer provides significant growth prospects, comprehensive health benefits including medical, dental, and vision coverage, generous paid time off, and potential hybrid work flexibility after an initial in-office onboarding phase.