Executive Assistant

About Legora

Legora is transforming the legal industry by creating tools built alongside legal professionals, designed for their needs. Our AI-driven platform accelerates legal workflows, enhances clarity, and improves precision, allowing legal teams to focus on strategic judgment rather than administrative complexity. Trusted by over 1,000 clients in more than 50 countries, including top firms and banks, and with a presence across Europe, North America, and APAC, Legora is rapidly expanding through strategic acquisitions.

We prioritize ownership, high standards, and collaborative growth within our team, fostering an environment where everyone contributes meaningfully and continually strives for excellence.

Role Overview

As an Executive Assistant within the CEO Office, reporting directly to the Chief of Staff, you will facilitate operational coherence across Legora while working closely with senior leadership. This dynamic position offers visibility into leadership functions and an opportunity to influence the company's scalable growth. The role is designed for upward mobility, enabling progression toward operational, people management, or leadership roles.

Key Responsibilities

• Provide comprehensive administrative support to multiple executives including calendar and email management, travel coordination, and priority optimization using AI tools.
• Schedule and manage internal and external meetings across diverse time zones, ensuring productive engagement and timely follow-ups.
• Organize and lead key team events such as recurring meetings, offsites, workshops, and informal gatherings.
• Manage incoming requests, safeguard executives’ focus periods, and facilitate effective communication flows.
• Collaborate closely with stakeholders to identify and resolve obstacles, aid decision-making, and anticipate team needs.
• Support operational execution by tracking projects, initiatives, and enhancing team collaboration.
• Proactively identify inefficiencies and develop improved systems and workflows.
• Handle review of expense reports for supported leaders and their direct reports.
• Arrange travel plans using company-approved management systems as required.

Candidate Profile

• A driven self-starter with a proactive approach to problem-solving and ownership.
• Experience gained in a technology-driven or fast-scaling startup environment.
• Exceptional attention to detail and organizational skills, able to streamline processes and improve clarity.
• Strong, confident communication abilities, managing sensitive or high-stakes information tactfully.
• High level of discretion and maturity to effectively navigate diverse stakeholder relationships.
• Proficiency or quick adaptability with tools such as Google Workspace, Slack, and Notion.
• A genuine commitment to team support and behind-the-scenes excellence.

Benefits and Work Environment

• Collaborative global teams partnering across multiple major cities including Stockholm, New York, London, and Sydney.
• Competitive compensation and a comprehensive benefits package to support employee wellness and success.
• Opportunities to impact how legal professionals worldwide leverage AI technology daily.
• Work onsite in our modern Union Square office tailored for driven innovators.
• Inclusive medical, dental, and vision coverage with multiple plan options.
• Additional family support programs, generous parental leave, and access to healthcare clinics.
• Financial benefits including pre-tax commuter programs, life insurance, disability coverage, and 401(k) retirement plans with company match.
• Unlimited paid time off and extensive voluntary benefit options like identity protection and legal coverage.

Equal Opportunity

Legora is committed to diversity, equity, and inclusion, fostering a workplace where all individuals, regardless of background or identity, can thrive and contribute their best work.

Compensation

Salary range for this position is $131,750 to $155,000 annually.