Executive Assistant for Personal Devices Team

Role Overview

We are seeking a proactive, fast-moving, and empathetic Executive Assistant (EA) to join a dynamic team focused on developing cutting-edge personal device products. The ideal candidate must uphold a high level of integrity and confidentiality, managing sensitive information concerning new products while professionally interacting with senior leadership across the company.

Key Responsibilities

• Provide comprehensive executive and team support including scheduling meetings, facilitating cross-functional collaborations, and managing key business operations.
• Forge strong partnerships with other executive assistants and teams to foster effective cooperation and adaptability in a fast-evolving environment.
• Organize and coordinate various team activities such as staff meetings, all-hands, off-sites, and social gatherings.
• Act as the primary gatekeeper to the executive office by screening and prioritizing appointments and meeting requests professionally and courteously.
• Assist in designing and maintaining new organizational mechanisms to improve team efficiency.
• Plan, schedule, track deliverables, and unblock meetings across multiple partner organizations using advanced digital tools and AI assistance.
• Manage domestic and international travel arrangements and oversee timely expense reporting and reconciliation.

Candidate Profile

The successful candidate must be detail-oriented, highly organized, creative, and able to exercise sound judgment. They should possess excellent written, verbal, and administrative skills, excel under pressure, and sustain productivity in a complex, fast-paced environment. Independence and the ability to handle multiple priorities simultaneously are essential.

About the Team

This is a newly formed product team developing the next generation of personal devices.

Qualifications

• Minimum 7 years of executive assistant experience.
• Strong proficiency with Microsoft Office applications.
• Bachelor's degree is preferred.
• Experience working in fast-paced, high-technology environments.
• Proven track record in leading process improvements and designing efficient operational processes.

Additional Information

Our organization is an equal opportunity employer committed to inclusivity and adherence to all relevant legal protections. Specific provisions apply to applicants in Los Angeles County concerning criminal history considerations and workplace conduct standards. Reasonable accommodations are available for candidates with disabilities throughout the hiring and onboarding process.

Compensation and Benefits

The base annual salary range for this role is $81,600 to $142,800 USD. Compensation packages include sign-on bonuses, restricted stock units (RSUs), and comprehensive benefits such as medical, dental, vision insurance, life and AD&D coverage, mental health support, 401(k) matching, paid leave, and family planning reimbursements.