Executive Assistant and Operations Coordinator

About The New York Times

The New York Times is dedicated to uncovering truth and enhancing public understanding worldwide through independent journalism. Our newsroom spans nearly 160 countries, delivering print, audio, and digital news experiences. Our business strategy focuses on producing journalism of such quality that it merits subscription.

Role Overview

The Executive Assistant and Operations Coordinator offers executive-level administrative and operational assistance to the Senior Vice President (SVP) of Print Products and the Production Leadership team. This role surpasses classic scheduling tasks by acting as the central operational hub for daily print department functions, coordinating vendor workflows, and facilitating internal communication. The position requires presence onsite at the Flushing, Queens Print Plant and reports directly to the SVP of Print.

Key Responsibilities

• Manage the SVP’s complex daily calendar, resolving conflicts efficiently.
• Organize internal and external meetings including vendor reviews, budget discussions, and departmental events, ensuring agendas, technology setups, and catering needs are met.
• Coordinate detailed travel plans and handle expense reports, invoices, and payment requests.
• Maintain discretion handling confidential business strategies, financial information, and personnel data.
• Support project timeline tracking and monitor production deliverables within the print products portfolio.
• Act as liaison with external print vendors, suppliers, and distributors; assist in processing invoices and tracking purchase orders.
• Manage operational aspects such as staff seating arrangements, storage for print assets, equipment upkeep, and supply inventory.
• Administer onboarding and offboarding procedures, track team paid time off, and update organizational charts.
• Oversee essential department files, digital archives, and shared documentation repositories.
• Exemplify commitment to journalistic independence aligning with The New York Times' mission.

Required Qualifications

• Minimum of five years supporting senior executives administratively.
• Proficiency with HRIS, procurement, and expense systems like Workday, Coupa, Zip, or Concur.
• Expertise in creating organizational systems to prioritize leadership team tasks effectively.
• Experience managing and balancing ongoing daily duties alongside leadership support.
• Background collaborating with leadership on workflow management and vendor relations.

Preferred Qualifications

• Experience in print production, publishing, or supply chain environments.

Compensation and Benefits

This full-time role offers an annual base salary ranging from $95,000 to $105,000 USD. US-based employees may be eligible for variable pay including bonuses and restricted stock. Benefits typically include medical, dental, vision coverage, Flexible Spending Accounts (FSAs), a company-matched 401(k) plan, paid vacation, sick leave, parental leave, tuition reimbursement, and professional development opportunities. International benefits details are provided during interviews.

Additional Information

The New York Times commits to equal employment opportunity, embracing workforce diversity and prohibiting discrimination based on legally protected traits. Reasonable accommodations are provided for applicants during recruitment as required by law. Applicants with criminal records will be considered following applicable fair chance laws. The company cautions against fraudulent listings and provides contact channels for reporting scams.