Executive Assistant - $70k

About Henderson Harbor Group and the Role

Henderson Harbor Group is a leading search and consulting organization with specialized knowledge in Finance, Accounting, Tax, and Technology sectors. They recruit experienced professionals for direct hire, servicing clients primarily in the NY/NJ area and nationwide through a broad network.

The company is hiring for a global investment management firm seeking a skilled Executive Assistant to support a Partner and the Research Team. This is an excellent chance for an organized, professional individual who excels in a high-paced financial services setting and values close interaction with senior leaders. The job starts as remote work and will transition to a full-time, onsite role in New York City.

Key Responsibilities

• Deliver top-tier administrative assistance to a Partner and the Research Team.
• Handle complex calendar management, coordinating meetings while prioritizing scheduling conflicts.
• Organize domestic and international travel arrangements such as flights, accommodations, transport, and detailed itineraries.
• Create, revise, and format presentations, reports, correspondence, and other business documents for the team.
• Arrange and coordinate conference calls, video meetings, and on-site meetings, ensuring logistics and materials are ready.
• Manage expense reporting and assist with invoice tracking alongside administrative duties.
• Keep electronic and paper filing systems organized and maintain confidentiality of business records.
• Track follow-ups, deadlines, and action items to guarantee prompt completion.
• Support the Partner and Research Team on research projects, special tasks, and other administrative assignments.
• Act as a liaison among the Partner, Research Team, clients, investors, vendors, and other departments, maintaining professionalism and confidentiality.
• Help with general office operations during the shift to a full-time, in-office structure.

Candidate Qualifications

• A Bachelor's degree is preferred.
• Minimum five years’ experience as an Executive Assistant supporting senior executives.
• Prior work in investment management, hedge funds, private equity, financial services, or similar professional services is highly desirable.
• Experience assisting investment professionals, research groups, or multiple executives preferred.
• Strong organizational skills and ability to handle multiple priorities effectively.
• Excellent written and oral communication abilities.
• Advanced skills in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Meticulous attention to detail, strong follow-through, and problem-solving capabilities.
• Ability to manage confidential information discreetly and with professionalism.
• Self-driven with capability to work independently and collaborate within a team.

Preferred Advantages

• Experience supporting Partners, Managing Directors, or senior leadership within an investment firm.
• Demonstrated skill in anticipating executive needs and resolving issues proactively.
• Strong interpersonal talents to build relationships across organizational levels.
• Reliable, adaptable, and professional in a fast-moving environment.
• Positive outlook and readiness to take ownership and assist the team wherever needed.
• Experience in fast-growing or entrepreneurial business settings adds value.