பணி விளக்கம்

About the Role and Firm

We are offering a position where you can truly be yourself and excel without limits within an ambitious international law firm, Stephenson Harwood LLP. Located in Riyadh, this opportunity promises early responsibility and involvement in business growth, paired with competitive pay and recognition aligned to performance, reflected in our internal commitment called 'The Deal'. The firm operates across multiple key sectors such as Energy Transition, Life Sciences and Healthcare, Private Capital and Funds, Technology, and Transportation and Trade, with offices in Asia, Europe, and the Middle East.

Key Responsibilities

Manage complex diaries accommodating multiple time zones and stakeholders, ensuring seamless meeting coordination.
Maintain electronic and physical document filing systems with strict adherence to naming conventions and security protocols.
Prioritize and balance workload in collaboration with fee earners by anticipating deadlines and effectively reallocating tasks.
Prepare meeting materials and ensure timely circulation accompanied by clear follow-up actions.
Arrange international travel, visas, and itineraries compliant with travel policies, adapting to dynamic changes.
Coordinate logistics for global visitors, including room bookings and access facilitation.
Handle photocopying, printing, scanning, and courier services with accuracy and timeliness.
Support partners in maintaining PDPR compliance, ensuring documentation precision relative to practice requirements.
Foster strong relationships internally and with clients to support outstanding service delivery and understand priorities.
Assist marketing and business development efforts through research, preparation of pitch and presentation materials, event coordination, and CRM maintenance.
Facilitate client onboarding processes, ensure compliance documentation is complete, and support financial operations including billing, invoicing, and WIP management while using financial systems such as Aderant.
Act as a gatekeeper handling communications with discretion, including email and post management, drafting professional correspondence, and supporting document production workflows.
Conduct regular file reviews and maintain records in compliance with firm standards, including offsite storage management.
Drive process efficiency by identifying improvement opportunities, mentoring junior staff, and collaborating across departments including the KSA Office and HR Manager.

Skills and Attributes

High academic achievements and relevant experience preferably from a law firm environment.
Advanced proficiency in Microsoft Office.
Strong commercial insight and financial awareness.
Understanding of professional, service-oriented environments, confidentiality, and stakeholder engagement.
Professional demeanor with excellent interpersonal skills to build relationships with fee earners and clients.
Fluency in both English and Arabic with excellent communication abilities.
Adaptable, proactive, and willing to propose changes.
Exceptional organizational skills and attention to detail.
Reliable under pressure, able to manage deadlines calmly.
Problem anticipation and solution-oriented mindset.

What We Offer

Competitive salary and generous family-friendly policies.
Life assurance and private health and dental insurance covering employees and immediate family.
Flexible benefits such as retail vouchers.
One day per year paid volunteer leave to support causes you care about.
Comprehensive wellbeing strategy addressing physical, emotional, financial, and social health pillars.
Hybrid work setup combining office and remote work, with flexibility discussed during recruitment.

Additional Information

This description outlines key expectations but is not exhaustive; duties may evolve aligned with firm strategy and business needs. The firm strongly supports diversity and encourages applications from underrepresented groups.

Executive Assistant