Executive Assistant

About AXD

AXD is a Dubai-based advisory firm specializing in real estate investment. The company guides international investors in developing long-term wealth through strategic property ventures. Holding a RERA certification, AXD offers access to curated off-market and pre-launch properties. Their investment process is rigorous, encompassing due diligence, financing, and exit strategies, emphasizing asset quality, risk mitigation, and sustainable returns. AXD fosters a professional, transparent, and data-driven environment within a dynamic international market.

Role Overview

The Executive Assistant position at AXD is a full-time role based in Dubai with a hybrid working arrangement allowing some remote work. The role focuses on providing comprehensive administrative support to senior executives to enhance their productivity and focus on high-impact activities.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
• Prepare and process expense reports accurately and timely.
• Organize and maintain documents, presentations, and records.
• Facilitate communication between executives, internal teams, and external stakeholders.
• Handle email correspondences professionally and efficiently.
• Support strategic initiatives and investor meeting preparations.
• Streamline workflows and anticipate executive needs to optimize operational effectiveness.

Qualifications & Skills

• Proven expertise in executive support functions including calendar and meeting management, travel coordination.
• Strong administrative skills such as document creation, record management, and office organization.
• Detail-oriented in preparing and reconciling expense reports.
• Excellent verbal and written communication skills suitable for international clients and teams.
• Familiarity with productivity software, AI tools, and basic CRM or project management applications.
• Effective organizational skills, multitasking capability, and time management in a fast-paced environment.
• Fluent in English; knowledge of German is highly advantageous due to the client base.
• Experience supporting executives in finance, real estate, or investment sectors is preferred.
• Educational background in business administration, office management, or equivalent experience.