Contracts and Registration Executive

Role Overview

This role involves overseeing the complete contract administration process for real estate transactions, acting as the company's representative with Dubai Land Department (DLD) and the Real Estate Regulatory Agency (RERA), and managing registration and compliance-related activities across multiple platforms.

Key Responsibilities

• Handle the entire Sales & Purchase Agreement (SPA) lifecycle including drafting, review, amendments, renewals, assignments, terminations, and final closures.
• Collaborate closely with internal teams such as Sales, CRM, Finance, Legal, Registration, Handover, and Property Management to coordinate contract execution.
• Maintain meticulous contract documentation ensuring accuracy, completeness, approvals, traceability, and audit-ready archiving through robust document control and tracking systems.
• Represent the company before DLD, RERA, Trustee Offices, and relevant government bodies concerning contract compliance, escrow, and regulatory matters.
• Manage communication and submissions to DLD and RERA including follow-ups, site visits, approvals, project registration queries, customer interactions, escrow coordination, and compliance enforcement, while recording all communications and pending matters comprehensively.
• Oversee Oqood registration processes such as new registrations, amendments, transfer requests, cancellations, and support Title Deed registration and ownership transfers post handover.
• Administer Ejari registrations, amendments, renewals, and cancellations through the Ejari portal, liaising with landlords, tenants, and relevant departments, ensuring all documentation is accurate and complete for compliance and audits.
• Coordinate Noqodi payment processes related to real estate transactions, including top-ups, payment tracking, query resolution, and documentation for audit and reconciliation purposes.
• Manage contract termination for defaulting units in compliance with UAE real estate laws, coordinating the entire termination procedure including documentation, notices, regulatory deadlines, evidence gathering, and cooperation with Legal, Finance, CRM, and other relevant parties for notice delivery.
• Conduct quality assurance and compliance reviews on all contract and registration-related documentation to ensure alignment with DLD, RERA, Escrow, Ejari, Noqodi regulations and internal governance standards, preparing for audits and inspections.
• Serve as the main liaison between internal departments, clients, Trustee Offices, banks, courier services, and government authorities, preparing official letters, regulatory responses, and ensuring service level agreements through proactive follow-ups and escalations.
• Leverage digital platforms and AI-enabled tools for enhancing operational efficiency, compliance, and reporting; maintain updated dashboards tracking SPA status, registrations, Noqodi transactions, terminations, collections, and KPIs.
• Compile detailed operational reports, management summaries, and evidence packs on a daily, weekly, and monthly basis; identify process improvements and support digital transformation initiatives within contract administration and registration.

Candidate Profile

• Prior experience in real estate contract administration, SPA management, or similar property/registration operations.
• Familiarity with DLD, RERA, Oqood, Ejari, Noqodi, escrow, and trustee office procedures is preferred.
• Competence in liaising with government authorities and presenting the company professionally during inspections, submissions, and follow-ups.
• Strong skills in document control, record maintenance, compliance tracking, and stakeholder communication.
• Knowledge of default management and termination procedures for real estate units.
• Understanding of Noqodi payment top-ups, transaction tracking, and related enquiry handling.
• Exceptional attention to detail, discipline in follow-up, and ability to manage deadlines effectively.
• Proficiency with Excel, CRM platforms, document management systems, and AI-enhanced productivity tools.
• A proactive, highly organized individual who excels in a dynamic real estate environment and ensures accurate and timely contract administration.

Why Join Us

• Opportunity to work within a dynamic and expanding real estate firm.
• Direct engagement with prominent government entities.
• Professional and cooperative workplace atmosphere.
• Paths for career growth and professional development.
• Experience cutting-edge digital transformation and AI-integrated operational systems.