Company Secretarial Assistant

Overview

The MPA Group, which encompasses the Music Publishers Association (MPA), Mechanical-Copyright Protection Society (MCPS), and Printed Music Licensing Limited (PMLL), seeks a diligent Company Secretarial Assistant. This role reports directly to the General Counsel and involves organizing and managing board and committee meetings for all group entities by preparing schedules, collecting agenda papers, taking minutes, and tracking follow-up actions.

About the MPA Group

The MPA advocates on behalf of its vast membership, representing music publishers and creators central to Britain's musical legacy. It inspires positive change in the music publishing sector by empowering members and promoting the interests of the creative community with passion, integrity, and respect. The group includes MCPS, the UK's mechanical copyright licensing society serving over 44,000 members, and PMLL, which manages collective licensing for educational and music use of printed works.

Key Duties

• Maintain and coordinate corporate meeting calendars for all MPA Group companies, liaising with board and committee chairs.
• Organize meeting logistics including virtual or in-person arrangements, invitations, attendance management, and onboarding of guests or observers.
• Prepare, version-control, and distribute meeting agendas and papers timely; take clear and precise minutes covering decisions and action items for multiple boards and committees.
• Support the use of AI transcription tools such as Microsoft Copilot for drafting minutes, ensuring compliance with data protection and confidentiality rules.
• Assist senior executives with fulfilling action items arising from meetings.
• Help with the recruitment and induction processes for new directors and committee members.
• Ensure adherence to governance standards across the group and collaborate with external providers for annual board elections where necessary.
• Contribute to the development and upkeep of governance policies and procedures.

Preferred Experience and Skills

• Proven experience managing board-level administration, including coordinating meetings, taking minutes, paper handling, and action follow-up.
• Comfortable interacting with senior stakeholders including board directors and chairs.
• Knowledge of board election procedures is advantageous.
• Experience in or knowledge of the music or music publishing industry is desirable.
• Excellent organizational abilities with a keen eye for detail and the capacity to handle multiple tasks simultaneously.
• Strong trustworthiness with respect for confidentiality.
• Effective written and verbal communication skills at all professional levels.
• Ability to work efficiently under pressure while remaining approachable and pragmatic.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and openness to learning new systems.
• Experience with board portals, e-signature platforms, and AI transcription tools is a plus.

Benefits

• Competitive salary aligned with experience.
• 28 days of holiday plus statutory bank holidays.
• Employer pension contributions.
• Critical illness and income protection insurance coverage.
• Death in service benefit after two years.
• Flexible hybrid working arrangement.

Diversity and Inclusion

MPA Group is committed to fostering an inclusive and diverse workplace that honors the varied backgrounds of the creators and communities served. The organization welcomes applicants from any background, identity, or experience and aims to cultivate a respectful and supportive environment enabling everyone to excel.