Assistant Project Manager

About the Role

Workshop GR seeks an Assistant Project Manager to join its expanding design-build team based in New York City. The company specializes in creating custom saunas, thermal rooms, and wellness spaces for leading bathhouse, spa operators, and select luxury residential clients. Given the rapid growth in thermal wellness construction, with project volume doubling year-over-year, the project management team is growing accordingly.

Key Responsibilities

• Support management of wellness real estate projects from pre-construction through completion phases.
• Create and maintain detailed project timelines including Gantt charts tracking every phase from kickoff to final turnover.
• Analyze contracts and design drawings to fully comprehend project scope, deliverables, and requirements.
• Participate in kickoff meetings with clients and general contractors to coordinate schedules, sequencing, and project details.
• Facilitate coordination and approval of design and shop drawings among clients, general contractors, subcontractors, and manufacturers.
• Visit project sites to measure, document existing conditions, and coordinate with involved parties.
• Place and monitor equipment orders, tracking international freight and customs clearance, and manage onsite receipt of shipments.
• Maintain clear communication among clients, contractors, consultants, vendors, and internal teams.
• Keep project documentation organized in line with company standards and procedures.
• Assist in budgeting, proposal assessments, tracking change orders, and invoice management.
• Ensure comprehensive project handoff with all details captured, orders placed, and documentation approved to enable smooth pre-construction.

Candidate Profile

• Preferred bachelor's degree in architecture, construction management, interior design, engineering, or related field.
• 2 to 5 years of relevant experience in project coordination, construction administration, architecture, procurement, operations, or similar fields.
• Excellent written communication skills for engaging with clients, contractors, and overseas manufacturers.
• Meticulous attention to detail to avoid costly errors in drawings and orders.
• Strong organizational skills, time management, and follow-through amid multiple responsibilities.
• Self-driven ability to independently maintain high-quality work in a fast-moving, multidisciplinary environment.
• Familiarity with AutoCAD, Revit, G Suite, and AI tools like Claude or ChatGPT.
• Experience with Bluebeam, Procore, MS Project or comparable project management software is advantageous.
• Strong verbal and written communication, problem-solving skills and a proactive approach.
• Willingness to travel occasionally (about 10%) for local and national site visits.

Preferred Qualifications and Attributes

• Experience interpreting design drawings and schematic design sets.
• Background in construction, manufacturing, architecture, or wellness/hospitality sectors.
• Interest in sauna culture and thermal wellness experiences.
• Highly organized, able to juggle multiple priorities and deadlines.
• Proactive in identifying and resolving issues with strong ownership and accountability.
• Positive, team-player attitude.

Compensation and Logistics

• Competitive salary based on experience.
• Chance to contribute to unique thermal wellness projects within a fast-growing category.
• Significant opportunities for professional advancement as the company expands.
• Position limited to NYC-based applicants; relocation assistance is not provided.
• No visa sponsorship available; candidates must be legally authorized to work in the U.S.