Administrative Assistant

Role overview

This contract position is for an organized and detail-focused Administrative Assistant to help keep day-to-day office activities running smoothly in a professional, office-based setting. The role suits someone who communicates well, manages several priorities at once, and handles routine administrative work accurately and independently.

The assignment is based at 11 North Buona Vista Drive, The Metropolis Tower 2, Singapore. The expected contract length is 3 to 4 months, and the engagement may be extended depending on performance. The monthly budget is SGD 3100, and a bonus of SGD 3100 is paid every 6 months. Experience required is 1 to 4 years.

Administrative and office support

You will assist with the daily functioning of the office by managing routine clerical work, maintaining filing systems, and keeping records organized and up to date. The role also includes operating common office equipment such as copiers, calculators, printers, and scanners.

Scheduling and calendar coordination

A key part of the job is supporting scheduling in real time. This includes arranging meetings and appointments, maintaining calendars, avoiding clashes, and helping coordinate meeting logistics and follow-up actions.

Document and data handling

You will create, edit, format, retrieve, and store documents using Microsoft Word, Excel, PowerPoint, and other MS Office tools. Accuracy is important, especially when working with repetitive tasks, records, and office documentation.

Communication and coordination

The position involves professional communication through phone, email, and internal correspondence. You will also work with internal teams and stakeholders to support office coordination and general business communication.

Multitasking and problem solving

The role requires someone who can manage several administrative priorities at the same time, work independently on recurring duties, and adapt easily when tasks or priorities change.

Required experience and skills

The ideal candidate should have at least 1 year of experience in administrative support, office coordination, clerical work, or executive/team assistance. Familiarity with office procedures, filing systems, and calendar management is important, along with strong Microsoft Office skills, good numerical ability, attention to detail, and clear written and verbal communication.

Additional details

This is an office-based business professional role. The contract may be extended if performance meets expectations.