Accounts Payable Associate

Position Overview

Under the supervision of the AP Associate Manager, the Accounts Payable Associate handles the processing, approval, and payment activities for a designated set of vendors or suppliers. The role emphasizes ensuring prompt payments while optimizing discounts and serves as the main contact point for all vendor-related queries both internally and externally. Maintaining strong communication and fostering positive vendor relationships is critical.

Key Duties

• Process vendor invoices by performing three-way matching or securing appropriate approvals with accurate coding to ensure timely payment of outstanding balances.
• Reconcile vendor statements accurately to uphold positive vendor relations.
• Address and resolve any external or internal queries and discrepancies concerning invoices, purchase orders, statements, and payments.
• Investigate and rectify aged accounts payable, unbilled inventory, and other inconsistencies.
• Communicate professionally and promptly via email and phone with both external vendors and internal business partners.
• Assist in month-end closing procedures.
• Carry out additional tasks as assigned and provide cross-team support when necessary.
• Comply fully with internal controls, procedural standards, legal requirements, and confidentiality policies.

Required Qualifications

• Previous experience working in accounts payable or a related accounting function utilizing automated accounting or payables systems.
• Keen attention to detail and adept problem-solving capabilities.
• Ability to juggle multiple tasks and prioritize effectively.
• Experience operating in a fast-paced, high-volume work environment.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications, notably Excel.

Preferred Qualifications

• Genuine interest in the accounting field.
• Familiarity with Epicor Eclipse software.