Senior Purchasing Assistant

About Maui Medical Group

Since 1961, Maui Medical Group has been the foremost provider of superior healthcare services in Maui, garnering high patient satisfaction, outstanding health outcomes, and strong staff contentment.

Role Overview

The Senior Purchasing Assistant supports the Purchasing Department by managing procurement activities, inventory control, and the distribution of medical and office supplies across departments.

Key Responsibilities

• Handle daily purchasing operations including maintaining inventory stock, processing requisitions, entering them as sales orders, and distributing supplies to clinical offices.
• Receive inventory items, address vendor shipment discrepancies, and organize the stockroom efficiently.
• Sterilize medical instruments using an autoclave machine.
• Provide timely updates about backordered items to offices and fulfill orders as stock arrives before restocking shelves.
• Serve as a resource within the company for purchasing-related queries from staff.
• Record all non-VFC vaccines received into the Webchart system, tracking details like lot numbers and expiry dates, and update vaccine locations upon transfers to satellite clinics.
• Complete miscellaneous duties as assigned, demonstrating quality work and timely task completion.
• Exercise initiative in problem-solving, maintain patient and company confidentiality, and interact respectfully with patients, colleagues, and management.
• Adhere strictly to all company policies and maintain reliable attendance in line with company standards.

Qualifications and Skills

• Minimum educational requirement: High school diploma or equivalent.
• At least two years of relevant work experience.
• Strong organizational abilities and attention to detail, with fundamental math proficiency.
• Comfortable using computers, purchasing and accounting software, spreadsheets, and other digital tools.
• Preferred experience includes prior work in purchasing, nursing, or healthcare settings with familiarity in medical terminology and supplies.
• Skill in operating equipment such as personal computers, multi-line phones, 10-key calculators, fax machines, and copiers.
• Positive attitude, teamwork orientation, and excellent analytical, interpersonal, and customer service communication skills.

Working Conditions

• Requires extended periods of sitting (approx. 50%) and manual activities like bending, stooping, stretching, and ladder-climbing (approx. 50%) for supply access.
• Manual dexterity for keyboard and office equipment use is necessary.
• Vision must be correctable to 20/20 and hearing adequate for phone communications.
• Physical capability to push, pull, or lift up to 50 pounds and handle large supply boxes.

Compensation and Equal Opportunity

The starting hourly wage for this position is $19.83.

Maui Medical Group embraces equal employment opportunities and affirmative action policies, promoting diversity and inclusion. Discrimination of any kind is prohibited, including on the basis of age, race, color, religion, gender identity or expression, national origin, disability, marital status, sexual orientation, pregnancy, veteran status, genetic information, or other protected characteristics. Individuals with disabilities, minorities, and veterans are encouraged to apply.