Recruiting Coordinator

About the Team

OpenAI is dedicated to ensuring that artificial general intelligence benefits all humanity. A critical part of this mission involves hiring exceptional talent, particularly at the executive level.

Role Overview

We are looking for a Recruiting Coordinator to support the Recruiting team by managing the logistics and coordination of recruitment activities. This role involves closely partnering with recruiters, sourcers, interviewers, and hiring managers to uphold operational excellence and ensure candidates have an outstanding experience. The Recruiting Coordinator handles scheduling interviews, organizing onsite logistics, streamlining recruitment processes, and scaling hiring programs. This is an hourly, non-exempt position with a standard 40-hour work week and potential overtime.

Key Responsibilities

• Take full responsibility for scheduling interviews end-to-end for ongoing and opportunistic hiring demands.
• Partner with recruiting operations to identify challenges and develop solutions through data analytics, tooling, and collaboration.
• Welcome candidates onsite, ensuring a warm and professional interview experience.
• Serve as the primary scheduling and interview liaison for various recruiters and hiring managers across technical teams.
• Utilize platforms such as Ashby, Guide, ChatGPT, and G Suite to maintain a smooth and positive recruitment process.
• Demonstrate adaptability and problem-solving skills in a dynamic environment while maintaining confidentiality.
• Communicate clearly and professionally with candidates and hiring partners via written and verbal channels.
• Manage candidate travel and reimbursement arrangements, both domestic and international.
• Collaborate with the Executive Operations team to enhance processes related to senior and executive level candidate management.

Qualifications

• More than five years of experience coordinating recruiting activities, including scaling processes and driving operational improvements across teams.
• Strong proficiency with tools such as Google Calendar, Guide, Ashby, Slack, and Notion, capable of efficiently handling high volumes of tasks.
• Exceptional communication and interpersonal skills, especially when interacting with senior candidates and stakeholders.
• Highly organized with the ability to prioritize competing demands and adapt swiftly to changing requirements.
• Attention to detail and proactive in addressing potential issues.
• Collaborative mindset focused on improving hiring coordination processes.
• Exercise discretion when working with senior and executive level candidates.

Preferred Skills

• Broad understanding of AI and technology trends to engage candidates effectively.
• Advanced knowledge of recruitment process automation and optimization tools.
• Familiarity with interviewer training logistics, feedback workflows, or recruitment operations tooling.
• Mentality geared toward process improvement with contributions to better systems, documentation, or operations.

Location & Workplace

This position is located at our San Francisco office and is not open to fully remote candidates. We support relocation and offer a hybrid work model with three in-office days per week and optional remote work on Thursdays and Fridays. Facilities include open-plan workspaces with adjustable desks, conference rooms, private phone booths, snack-filled kitchens, three daily prepared meals, outdoor workspaces, nap rooms, and secure bike storage.

About OpenAI

OpenAI is focused on AI research and deployment that aims to benefit humanity broadly. Our work pushes AI’s frontiers while prioritizing safety and inclusivity by valuing a wide range of perspectives and experiences.

Equal Opportunity & Policies

We are an equal opportunity employer and do not discriminate based on legally protected characteristics. Background checks will be conducted in line with relevant laws including local Fair Chance Ordinances. Specific job duties might require access to secure hardware and digital systems, obliging compliant behavior regarding data security and confidentiality.

Additional Information

Applicants with disabilities may request reasonable accommodations during the hiring process. A compensation range for this role is $105,000 to $125,000 annually.