Office Administrator - Riyadh

Role Overview

We invite you to join our team and contribute to making a meaningful impact in people's lives. We are currently looking for a highly organized, proactive, and detail-focused Office Administrator to manage daily administrative duties at our newly established office in Riyadh, Saudi Arabia. This position plays a vital role in fostering an efficient, professional, and positive office environment.

Key Responsibilities

• Provide leadership and administrative support within the office environment.
• Handle a variety of administrative tasks while managing confidential and sensitive information responsibly.
• Oversee day-to-day operations ensuring the office runs smoothly and maintains professionalism.
• Coordinate tasks including scheduling, managing office supplies, mail processing, and record-keeping.
• Collaborate with HR to manage employment contracts via the online portal and coordinate visa/work permit administration for employees.
• Support the monthly payroll process alongside HR and Finance departments.
• Supervise administrative staff and office reception as necessary.
• Serve as main liaison for office vendors, service providers, and property management.
• Manage office budget, track expenses, and oversee petty cash usage.
• Assist with onboarding activities, including setting up workstations and facilitating new employee orientation.
• Organize company meetings, events, and team-building programs.
• Ensure office compliance with health, safety, and company policies.
• Manage calendars, prepare administrative reports, and support senior management.
• Continuously evaluate office operations and implement efficiency improvements where needed.

Qualifications and Experience

• Demonstrated experience as an Office Administrator, Administrative Specialist, or in a comparable role.
• Fluency in both Arabic and English languages.
• Outstanding organizational skills with the ability to handle multiple tasks effectively.
• Excellent communication capabilities, both written and verbal.
• Proficiency in Microsoft Office Suite including Word, Excel, and Outlook, as well as familiarity with office management software.
• Capacity to manage sensitive information with discretion and professionalism.
• Strong problem-solving skills and keen attention to detail.
• Flexibility to work varying hours when necessary.
• Proven knowledge of compliance requirements and regulations.

Education

A bachelor's degree from an accredited institution is preferred; however, a high school diploma is acceptable.

Equal Opportunity Commitment

We celebrate and encourage diversity. Our recruitment is conducted fairly without discrimination based on gender, age, disability, veteran status, sexual orientation, religion, ethnicity, or any other legally protected status.

Additional Notes

We do not accept unsolicited resumes from recruitment agencies without a signed agreement. Beware of fraudulent job postings and never provide sensitive personal or financial information during the recruitment process. Verify positions only through official LivaNova career avenues and by checking that correspondence comes from official @livanova.com addresses.