Office Administrator (m/f/d)

About the Company

COSCO SHIPPING is an internationally recognized brand built on a wide global service network. Its business footprint spans the shipping industry value chain, including terminals, logistics, shipping finance, vessel repair, and shipbuilding. The company has invested in 56 terminals worldwide, among them 49 container terminals.

For Diamond Line GmbH in Hamburg, Germany, the team is seeking an experienced Office Administrator (m/f/d).

Role Overview

This position combines administrative coordination with financial monitoring, settlement support, reporting, and route profitability analysis. The role also involves handling EU carbon allowance trading and supporting broader administrative matters for Diamond Line GmbH.

Key Responsibilities

• Carry out trading of EU Allowance (EUA) carbon quotas on the EEX Exchange for COSCO Shipping Holdings, COSCO Shipping Lines, including OOCL (Oriental Overseas Container Line) brand activities, and Diamond Line GmbH.
• Support budget review and performance tracking.
• Work with different business units to help improve operating profit.
• Monitor and analyze financial results on an ongoing basis for all routes managed by Diamond Line GmbH.
• Handle settlement for internal and external slot allocations as well as hire costs.
• Process settlement of invoices from outside suppliers, including bunker-related invoices.
• Prepare recurring reports such as weekly and monthly updates, profitability studies, and budget documentation for Diamond Line GmbH.
• Negotiate and execute agency agreements for intra-Europe routes and cargo flows, while managing general administrative duties for Diamond Line GmbH.

Requirements

• A completed vocational qualification or a degree in business administration or a similar discipline.
• Previous experience in administration or office management.
• Strong planning and coordination abilities with the capacity to handle several tasks at once.
• Clear spoken and written communication skills.
• Confident use of Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint.
• High standards of confidentiality, dependability, and accuracy.
• Ability to work effectively on your own and within a team.
• Professional presentation and good interpersonal ability.
• Fluent English.

Additional Information

Diamond Line GmbH invites candidates who match the profile and are ready to take the next step in their career to apply for this opportunity.