Marketing Proposal Coordinator

Overview

Donovan-Hill Group is seeking a Marketing Proposal Coordinator in Pensacola, FL, to lead the development and management of business proposals, guiding opportunities from initial planning to final submission. This role involves collaborating closely with project managers, engineers, surveyors, and senior leadership to translate technical details into compelling, precise proposals. The coordinator will handle preparation of SF 330 packages and manage responses to RFQs and various solicitations for governmental clients at multiple levels. The position demands a detail-oriented, organized, and skilled writer capable of juggling several deadlines effectively.

Key Duties

• Oversee the creation and coordination of proposals, statements of qualifications, prequalification packages, and related marketing documents.
• Analyze solicitations to develop outlines, compliance matrices, timelines, task assignments, and submission strategies.
• Write, revise, proofread, format, and compile proposal content to ensure clarity and impact.
• Collaborate with technical teams to select and develop project descriptions, bios, narratives, and visuals.
• Track proposal schedules and coordinate with team members to maintain progress and meet deadlines.
• Perform quality assurance checks for compliance, precision, consistency, and presentation.
• Manage final document assembly, electronic uploading, and confirm submission receipt.
• Keep resumes, project profiles, templates, firm data, certifications, and marketing materials current and organized.
• Conduct research on project opportunities, clients, agencies, conferences, and networking events for business development.
• Assist with preparing for presentations, interviews, and other activities supporting business growth.

Qualifications

• Minimum of three years’ experience in proposal coordination, marketing, communications, or a related field.
• Exceptional writing, editing, proofreading, and organizational capabilities.
• Proven experience producing proposals, statements of qualifications, presentations, or similar professional content.
• Strong multitasking aptitude with the ability to adhere to deadlines.
• Keen attention to detail and competency in interpreting solicitation requirements.
• Proficiency with Microsoft Office Suite and Adobe Creative Cloud, particularly InDesign and Acrobat.
• Bachelor’s degree preferred in marketing, communications, business, English, journalism, or related disciplines.
• Preferred experience preparing SF 330 packages and handling public-sector and qualifications-based proposals.
• Background in architecture, engineering, construction, or professional services firms is advantageous.

About Donovan-Hill Group

Founded nearly 100 years ago, Donovan-Hill Group provides civil engineering, surveying, planning, and environmental services throughout Northwest Florida and South Alabama. Their focus includes public infrastructure like water and wastewater systems, stormwater management, transportation, surveying, and community development. The firm emphasizes accountability, responsiveness, high-quality work, and lasting client partnerships.

Benefits

• Competitive salary
• Group health insurance through BCBS of Alabama
• Health Savings Account (HRA) with employer contributions
• Flexible Spending Account (FSA) for medical, dental, vision, and over-the-counter expenses
• Dental and vision coverage via Florida Combined Life
• Employer-paid life, AD&D, short-term and long-term disability insurance through USAble
• Optional supplemental life insurance with USAble
• Accident, critical illness, cancer, and hospital insurance options with Aflac
• 401(k) retirement plan with company matching
• Paid time off and holiday pay
• Education and licensing reimbursement programs
• Professional development opportunities
• Fitness and wellness programs
• Employee Assistance Program (EAP)

Additional Information

Donovan-Hill Group maintains a drug-free workplace policy requiring all potential employees to pass a drug screening, including marijuana testing, as part of federal contract obligations. Employment is also contingent on a successful background check. The company is an affirmative action and equal opportunity employer committed to nondiscrimination based on race, religion, color, national origin, gender, sexual orientation, veteran status, disability, and other protected categories.