HR Generalist and Facilities Coordinator

About the Company and Role

Our client is an established Canadian organization known for its reliable service, ethical business practices, and supportive work culture. The corporate head office fosters a close-knit professional atmosphere where clear communication, efficient administration, and employee support are prioritized. This is a full-time, on-site position based in North York, Ontario, with no remote or hybrid options available.

Compensation

The successful applicant will receive a base salary ranging from 65000 to 70000 Canadian dollars annually. The offer will be based on experience, skills, and alignment with the role's requirements, with the highest salaries reserved for candidates meeting all criteria.

Role Overview

The HR Generalist and Facilities Coordinator plays a vital role in shaping a positive employee experience through managing multiple HR functions and maintaining office operations. This position involves coordinating recruitment, employee lifecycle activities, maintaining confidential files, supporting payroll and benefits, overseeing training and performance reviews, and managing the office environment including vendors and facility services.

Key Responsibilities

• Coordinate recruitment processes: create job ads, review resumes, arrange interviews, and communicate with candidates.
• Manage employee onboarding, orientation, and exit procedures.
• Prepare offer letters, employment contracts, policies, and HR documentation.
• Maintain accurate and confidential employee records.
• Respond to employee inquiries and route complex issues appropriately.
• Support benefits administration and payroll processes.
• Organize training sessions and track participation.
• Assist with annual performance and compensation reviews.
• Draft internal communications and employee announcements.
• Support policy review and implementation efforts.
• Oversee daily office administration and supplies management.
• Maintain relationships with contractors, vendors, and external service providers.
• Coordinate cleaning, maintenance, security access, and other facility services.
• Collaborate with IT providers on office technology and systems.
• Manage repair requests and facility infrastructure issues.
• Support management with reports, projects, and process improvements.

Required Experience and Qualifications

• At least three years in HR administration, coordination, or a similar combined role.
• Experience with recruitment, employee documentation, onboarding, and confidential recordkeeping.
• Familiarity with payroll, benefits administration, or HR information systems.
• Experience coordinating vendors, office services, or facilities management is highly valued.
• Comfort interacting with employees and managers at various organizational levels.
• Highly organized, reliable, and detail-oriented individual.
• Self-driven with a proactive approach to HR tasks.
• Ability to manage multiple priorities and follow-up efficiently.
• Discretion in handling sensitive employee and business information.
• Strong written and verbal communication skills.
• Approachable and able to build constructive relationships.
• Problem-solving skills to identify issues and implement practical solutions.
• Proficient with Microsoft Office and capable of learning HRIS and payroll systems.
• Ability to work independently while keeping leadership informed.
• Willingness to work on-site at the corporate head office.

Additional Information

• Job ID: 10617
• Job Type: Permanent, Full-Time, On-Site
• Industry: Healthcare
• Manages Others: No
• Travel Required: No
• Relocation Assistance: No
• Use of Artificial Intelligence: Candidate applications are evaluated solely by human recruiters; AI is not used in screening or selecting candidates.

Company Background

Stoakley-Stewart Consultants Ltd., founded in 1977, is a prominent Canadian executive search and recruiting firm with extensive national and international reach. Renowned for professionalism and respect, the firm matches talent with suitable company cultures across various industries. They uphold inclusive hiring practices without discrimination.