Executive Assistant - Walt Disney Imagineering (4-Year Fixed-Term)

About the Role

Are you an experienced professional with extensive expertise in supporting high-level executives, adept at staying composed in demanding situations? Consider joining The Walt Disney Company’s Walt Disney Imagineering (WDI) team as an Executive Assistant. You will play an integral role in ensuring smooth operations that allow guests worldwide to experience the enchanting Disney Magic. This fast-paced and dynamic role lets you collaborate with some of the most innovative and resourceful talents in the industry.

This position supports two Executive Directors overseeing the Disney Cruise Line portfolio and their WDI teams. Key attributes include excellent interpersonal skills, proactive initiative-taking, superior organizational abilities, strict professionalism, effective prioritization, confidentiality, and adaptable problem-solving. The role is a four-year fixed-term contract, requiring presence onsite at the London Hammersmith office four days per week.

About Walt Disney Imagineering (WDI)

WDI is the creative hub behind Disney’s theme parks, resorts, attractions, and cruise ships globally. Its multidisciplinary teams combine storytelling, art, science, and technology to design immersive, memorable experiences for families around the world. The UK office is expanding its project design and execution department in London to support the delivery of various new Disney Cruise Line projects, presenting an excellent opportunity to be a part of an innovative team.

Key Responsibilities

• Manage complex calendars and schedule meetings involving detailed coordination and follow-up to ensure effective communication.
• Process and submit expense reports via Concur promptly.
• Prepare for meetings including setting up large presentations and video conferences connecting multiple locations.
• Organize and coordinate executive business travel logistics, accounting for factors such as time zones, weather, traffic, and fatigue.
• Engage with senior leaders, support teams, and external entities with professionalism across all levels.
• Review executives’ schedules to incorporate appropriate downtime and travel between meetings.
• Strategically manage incoming communications by prioritizing activities, adjusting meetings, and directing calls.
• Handle highly confidential and sensitive information with discretion reflecting the company’s status as publicly traded.
• Provide office support such as ordering supplies and processing purchase orders and approvals.
• Arrange departmental off-sites and events as needed.
• Assist with special projects and other related tasks as required.

Required Qualifications & Skills

• Proven experience supporting senior executives or similar roles.
• Exemplary professionalism and sound business judgment in a demanding environment.
• Exceptional written and verbal communication capabilities.
• Strong skills in preparing presentations using PowerPoint, Keynote, and Adobe Suite.
• Keen enthusiasm to deeply understand executive business operations.
• Ability to multitask effectively and prioritize workload efficiently.
• Advanced proficiency in Microsoft Office and Adobe software packages.
• Calm demeanor and steady problem-solving when managing unexpected challenges.
• Reliability and integrity in managing confidential, sensitive information.
• Initiative to support leaders and coworkers proactively, going beyond expectations.
• Some flexibility in working hours to accommodate workload fluctuations while valuing work-life balance.
• Exceptional organizational skills and strong attention to detail.

Preferred Background

• Experience in architecture, design, and construction industries.
• Exposure to creative or design studio environments.

Equal Opportunity and Accessibility

The Walt Disney Company promotes diversity and strives for a workforce that reflects a wide range of perspectives, identities, and experiences. The company is dedicated to providing reasonable accommodations for individuals with disabilities throughout the recruitment and employment process.