Executive Assistant to Co-Founder

About Prompt Health

Prompt Health is transforming the rehab therapy sector by delivering cutting-edge, highly automated software solutions to therapy businesses, their teams, and patients. As the fastest-growing company in this healthcare technology space, we seek an Executive Assistant to support our Co-Founder and help scale our rapid expansion.

Role Overview

This position supports the Co-Founder by managing complex schedules, facilitating effective communication, and ensuring smooth administrative operations. The role demands strong organizational capabilities and excellent interpersonal skills to maintain productive internal and external relationships.

Key Responsibilities

• Manage intricate calendar functions by adjusting meeting routines to align with shifting business priorities and coordinating with the Co-Founder and various stakeholders.
• Oversee extensive email and calendar management tasks for the Co-Founder.
• Prepare for team meetings by developing content, documenting action items, and distributing meeting notes.
• Coordinate event logistics and content for the Co-Founder’s participation in external engagements.
• Organize company events beyond the office, including meals, client outings, community involvement, and employee appreciation events.
• Provide personal administrative support to optimize the Co-Founder’s efficiency.
• Complete special projects and miscellaneous administrative duties as assigned.
• Exhibit discretion and initiative when handling communications such as emails and phone calls.
• Willingness to undertake occasional travel.

Candidate Requirements

• Bachelor’s degree is preferred.
• Minimum five years of professional experience, with at least three years supporting multiple senior executives.
• Exceptional interpersonal skills coupled with a friendly, professional rapport.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Google Workspace, and Slack.
• Ability to juggle multiple priorities efficiently in a fast-paced, dynamic workplace while maintaining professionalism.
• Demonstrated organization and strong attention to detail.
• Excellent verbal and written communication talents.
• Strong analytic skills, critical thinking, and sound decision-making.
• For candidates local to New York/New Jersey, availability to work onsite at the Hoboken headquarters 4+ days weekly for close teamwork.

Work Environment and Benefits

• Competitive salary package.
• Hybrid work model promoting work-life balance.
• Opportunity for equity awards based on performance.
• Flexible paid time off.
• Company-sponsored lunches.
• Disability and life insurance covered by the company.
• Paid family and medical leave.
• Comprehensive medical, dental, and vision coverage.
• Discounts on pet insurance.
• Flexible spending accounts, dependent care assistance, and commuter benefits.
• 401(k) retirement plan.
• Access and credits for fitness classes and gym memberships.
• Office recovery amenities including cold plunge, sauna, and shower facilities.

Additional Information

This position is remote-friendly but preferentially seeks candidates residing near the headquarters for in-person collaboration most weekdays. Due to administrative reasons, applicants from California, Colorado, or Washington will not be considered. We uphold an equal opportunity employment policy and actively celebrate diversity and inclusion. Candidates currently employed by Prompt customers are not eligible to apply without their employer's explicit consent, honoring existing professional relationships and agreements.