Executive Assistant I

Work Location and Hours

This position is based in Toronto, Ontario, Canada, with a standard workweek of 37.5 hours.

Company Overview

TD is a leading global financial institution committed to delivering outstanding customer experiences. Our executive team depends on highly skilled professionals to provide exceptional administrative support, fostering growth and development within our teams.

Role Overview

We are seeking a highly organized Executive Assistant to provide dedicated administrative support to multiple senior leaders including Vice Presidents, Senior Vice Presidents, and Assistant Vice Presidents along with their teams. This role also involves supporting broader team activities and contributing to seamless business operations.

Key Responsibilities

• Manage and coordinate calendars for several executives while resolving scheduling conflicts creatively.
• Arrange national and international travel plans and make adjustments as needed due to delays or changes.
• Handle expense processing for teams ensuring timely submissions.
• Support onboarding and offboarding processes including asset management and access control.
• Organize in-office or virtual meetings, townhalls, and events by managing logistics such as booking venues, preparing agendas, setting up technology, proofreading materials, and coordinating catering with dietary considerations.
• Maintain strict confidentiality, occasionally managing executive emails for priority tasks.
• Ensure accuracy and diligence in executing ad-hoc administrative tasks like preparing reports, invoices, communications, and organizing files.
• Keep team members regularly informed about project statuses and daily activities.
• Provide temporary support by covering for colleagues when needed.

Growth and Development

• Train new Executive Assistants and serve as a Subject Matter Expert for routine tasks.
• Operate autonomously in support of leaders, occasionally collaborating with other special assistants to finalize unique assignments.

Culture and Teamwork

• Deliver professional, quality service in all interactions.
• Contribute positively within the team environment to cultivate our culture of care.

Qualifications

• High school diploma with 3 to 5 years of relevant administrative experience.
• Proficient in Microsoft Office Suite including Outlook, PowerPoint, and Word, as well as internet applications.
• Capable of working independently and collaboratively, managing processes across teams.
• Experience coordinating travel arrangements and adapting to schedule changes.
• Excellent organizational skills to balance multiple responsibilities simultaneously.
• Strong communication abilities to listen attentively, ask relevant questions, and convey information effectively.
• Good judgment and discretion in handling confidential information and supporting initiatives.

Compensation and Benefits

The salary range for this role is between $55,000 and $80,000 CAD annually, reflecting a temporary market premium specific to this position which is reviewed yearly. Compensation considers skills, experience, and geographic factors. TD offers a comprehensive Total Rewards package including base salary, variable pay, health and well-being benefits, retirement plans, paid time off, banking benefits, career development, and recognition programs.

Additional Information

TD supports colleague development through training programs, mentoring, and regular performance discussions to help employees thrive personally and professionally. This role is subject to provincial employment regulations within Canada. Accessibility accommodations are available upon request during the hiring process to ensure equity.

Application Requirements and Process

• Submit a cover letter (one page) and resume (two pages).
• Candidates meeting criteria will be contacted for interviews with communication provided about outcomes.

Commitment to Diversity and Inclusion

TD fosters a respectful workplace that values diverse perspectives and promotes equal growth opportunities. We encourage applicants from various backgrounds to apply and unlock their potential with us.