Events Coordinator - UK

About Pixi

Founded in 1999 and launched from its flagship Soho boutique in London, Pixi is a beauty brand known for skincare-first products that enhance natural radiance. Established by Petra Strand, the brand fuses innovative botanical formulas with practical multitasking skincare designed for women with busy lifestyles. Pixi's mission is to help women reveal their natural beauty effortlessly through products that deliver visible, glowing results quickly.

Role Overview

Pixi is seeking a highly organized and proactive Events Coordinator to aid the Senior Events & PR Manager in managing and executing brand activations across the EMEA region. This role involves taking charge of all operational elements of influencer events, VIP activations, brand experiences, and gifting programs to ensure flawless execution aligning with Pixi's standards.

Key Responsibilities

• Manage end-to-end planning and delivery for various events including influencer and VIP gatherings, ensuring alignment with brand guidelines and budgets.
• Create comprehensive project plans, timelines, and event checklists to facilitate smooth execution.
• Research, negotiate, and liaise with venues, suppliers, and event partners while maintaining strong vendor relationships.
• Coordinate all logistical aspects such as catering, décor, entertainment, staffing, and transport.
• Oversee on-site event operations by managing setup, coordination of suppliers, guest experience, and troubleshooting.
• Handle guest list preparation and communications including invitations, RSVPs, and seating arrangements when necessary.
• Administer all influencer and VIP gifting logistics, including inventory management, shipment coordination, and office stock maintenance.
• Organize and maintain event inventory, branded assets, and supplies, supporting forecasting for upcoming activations.
• Generate post-event reports covering attendance, highlights, insights, and improvement recommendations.
• Support internal processes and assist the broader marketing team with event-related initiatives as needed.
• Continuously monitor event industry trends and competitors to identify opportunities for innovative brand experiences.

Required Qualifications & Skills

• Minimum 2 years experience in event planning, brand activations, or influencer marketing.
• Strong project management and exceptional organizational capabilities.
• Keen attention to detail with the ability to multitask effectively under pressure.
• Excellent verbal and written communication, coupled with robust relationship-management skills.
• Proficient in coordinating multiple suppliers and managing event logistics.
• Adaptable to a fast-moving environment and shifting priorities while maintaining composure.
• Self-driven, highly motivated, and accountable with a passion for beauty and creating impactful brand experiences.