Event Planner / Manager

Overview

We are looking for a proactive and results-driven Event Manager to oversee the comprehensive planning, execution, and sales facilitation of webinars, masterclasses, and corporate events across India. This full-time position involves both physical and virtual event management, with a focus on seamless attendee experiences and successful sales conversions.

Key Responsibilities

• Coordinate prospect outreach by collaborating with advertising agencies, marketing teams, and utilizing internal databases to boost event registrations for both online and offline events.
• Manage vendor and agency relationships, including event management companies, AV suppliers, printing services, digital marketing firms, and venue coordinators.
• Handle all logistical arrangements such as venue bookings, accommodations, travel plans, collateral printing, and setting up online platforms like Zoom or Microsoft Teams.
• Attend all events in person or online to oversee technical operations, registration processes, logistics, and schedule management.
• Serve as the main point of contact for attendees, speakers, and VIPs, ensuring a positive and memorable event experience.
• Deliver sales presentations and program announcements during live sessions to promote and drive conversions.
• Perform post-event lead management by organizing data, gathering feedback, and following up with potential clients through calls, messages, and emails to achieve sales closures.
• Monitor and report on key metrics such as attendance rates, event execution quality, cost per lead, and conversion effectiveness.

Qualifications & Skills

• Prior practical experience in corporate event management, coordinating workshops, or executing webinars is highly beneficial.
• Strong sales and presentation skills with the ability to engage audiences, handle objections, and pitch offerings effectively.
• Flexibility and willingness to travel across India for in-person events and workshops.
• Proven capabilities in vendor coordination and managing multiple suppliers under strict deadlines.
• Excellent communication skills in both English and Hindi, both spoken and written.

Performance Metrics

• Maintain high attendance rates by maximizing the proportion of registered attendees.
• Ensure flawless delivery of all event technical and operational aspects with minimal downtime.
• Achieve strong conversion rates by successfully turning attendees into paying clients.