Corporate Paralegal

About Imperial Oil

Imperial Oil is committed to responsibly developing Canada's energy resources by leveraging technology and innovation to provide affordable, accessible, and reliable energy while advancing climate solutions and reducing emissions toward a net-zero future. Our success across upstream, downstream, chemical, and corporate operations is driven by a diverse, talented, and dedicated workforce that values professionalism and inclusivity, welcoming all identities, races, genders, sexual orientations, ages, and abilities.

We offer ongoing career growth opportunities within an integrated company structure and invite you to contribute innovative ideas that support sustainable solutions enhancing quality of life and meeting society’s evolving demands.

The Corporate division at Imperial boasts over 140 years of history in Canada, currently headquartered in Calgary, Alberta, with plans to relocate to Edmonton by mid-2028. The successful candidate will be based in Edmonton, with some travel to Calgary until the relocation is completed.

Role Overview

The Corporate Paralegal will play a crucial role supporting the Corporate Secretary and Board Secretariat team to ensure effective governance, compliance, and administrative operations. This highly organized and proactive role involves managing board and committee activities while upholding confidentiality and professionalism.

Key Responsibilities

• Assist in planning, scheduling, and coordinating meetings for the Board of Directors and committees, including drafting agendas in partnership with the Corporate Secretary, Board Chair, and senior management.
• Compile and distribute meeting documents using the Nasdaq Boardvantage portal, attend meetings, and prepare accurate draft minutes promptly.
• Provide logistical support for meetings, including venue arrangements and virtual meeting technology coordination.
• Support annual meeting preparations and facilitate director onboarding.
• Track action items and coordinate follow-ups with responsible parties.
• Maintain corporate records and minute books for Imperial Oil Limited and approximately 30 affiliated entities.
• Prepare and file annual returns and other corporate filings, draft directors’ and shareholders’ resolutions, and manage director/officer changes and associated filings.
• Support entity formation, dissolution, amalgamation, and reorganization processes.
• Maintain corporate organizational charts and entity databases.
• Assist with regulatory filings and governance disclosures pertinent to a public issuer.
• Ensure confidential files are securely handled and perform various administrative tasks to enhance Secretariat efficiency.

Preferred Qualifications and Experience

• Diploma or certificate in Paralegal Studies or Legal Assistant Program.
• Minimum of 2 years in a corporate paralegal role, preferably with experience in a public company or law firm.
• Alberta CORES certification (Level 2 or 3 preferred).
• Experience managing multiple corporate entities across different jurisdictions.
• Proven ability to support boards of directors and prepare comprehensive meeting minutes.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional verbal and written communication abilities.
• High standards of professionalism, discretion, and integrity.
• Strong organizational skills and capability to handle multiple tasks simultaneously.
• Detail-oriented with a proactive and problem-solving approach.
• Effective communication, interpersonal, and conflict resolution skills within diverse teams.
• Flexibility to adapt to shifting priorities, including availability during non-standard hours as required.

Benefits and Workplace Culture

• Strong commitment to career advancement through internal development and diverse role experiences.
• Dedicated focus on safety, ethics, and continuous improvement underpinning our industry leadership.
• Comprehensive benefits package including competitive salary, savings plans, pensions, customizable healthcare, educational support, and fitness financial assistance.
• Generous vacation offerings including three weeks annual leave (prorated in the first year), one scheduled Friday off per month, and 12 holidays annually.
• Flexible work-life balance programs such as flexible scheduling, childcare partnerships, part-time options, and job sharing.
• Networking and mentoring initiatives fostering broad organizational connection and peer development.
• Access to Employee Led Resource Groups focusing on diverse communities including Women’s Interest Network, Indigenous Network, Black Employee Success Team, Asian Connection for Excellence, Organization for the Advancement of Latinos, PRIDE, and Veterans Advocacy and Support.
• Opportunities for professional growth through targeted development programs, enabling specialization and responsibility expansion.

Additional Information: Eligibility and Equal Opportunity

Applicants must be authorized to work in Canada full-time without restrictions, providing valid documentation such as Canadian birth certificate, passport, citizenship certificate, permanent residence certificate, open work permit, or post-graduate work permit application receipt. Documentation must be current, with failure to supply proof at least six weeks prior to start date potentially resulting in rescinded offers.

Imperial is dedicated to equal employment opportunities, fostering an inclusive environment respecting Indigenous rights, organizational consultation with Indigenous communities, and accommodating persons with disabilities throughout recruitment processes.

Note that only those selected for interviews will be contacted, and pre-employment background screening is mandatory. Applications may be considered for other roles within Imperial and its affiliates.