Administrative Assistant - Oil & Gas Engineering Support

Company Overview

Atwell, LLC stands as a prominent leader in consulting, engineering, and construction services, delivering an array of innovative solutions within the real estate, land development, and energy sectors. With over 2,000 dedicated employees across more than 75 locations nationwide, we maintain an award-winning project portfolio and a growing presence. Our accolades include: Ten consecutive years as a "Best Place to Work" by Zweig Group (#11), ranking #70 in ENR’s Top 500 Design Firms across every region, placement #14 in Crain's "Fast 50" for fastest growing companies, and the 2025 ENR Design Firm of the Year for the Southeastern US.

Position Overview

We are searching for a meticulous Administrative Assistant to join our Oil & Gas Engineering team in Houston, Texas. This hybrid role primarily supports the preparation, formatting, and coordination of client proposals and professional documents, ensuring polished and consistent deliverables. The successful candidate will also provide general administrative assistance to the Houston office and collaborate with multiple teams across locations.

Key Responsibilities

• Assist the Oil & Gas Engineering team in preparing and formatting client proposals using Microsoft Word and PowerPoint to achieve professional presentation standards.
• Organize various technical contents such as scopes, fee data, resumes, and project descriptions into pre-established templates.
• Conduct thorough reviews of proposal documents to guarantee formatting consistency, completeness, proper grammar, and overall quality.
• Liaise with directors, senior leaders, project members, and other contributors to collect necessary proposal materials.
• Monitor proposal schedules, deadlines, document versions, and outstanding required materials.
• Collaborate with the Marketing team to access and utilize approved templates, content, and resources.
• Maintain orderly proposal files, templates, and support documents.
• Support preparation of presentations, reports, spreadsheets, and other internal or client-facing materials.
• Handle limited administrative duties, including ordering office supplies and refreshments for the Houston office.
• Assist with organizing meetings, special projects, and other assigned team requirements.

Candidate Qualifications

• Minimum of a high school diploma or equivalent; associate degree or further education in business, administration, communications, or related disciplines is advantageous.
• Between one to three years of experience in administrative support, proposal assistance, project coordination, document production, or similar fields.
• Proficient with Microsoft Office suite applications including Word, Excel, PowerPoint, Outlook, and Teams.
• Strong skills in document formatting, with keen attention to layout, consistency, and professionalism.
• Outstanding organizational capabilities with the ability to juggle multiple demands and deadlines effectively.
• Excellent verbal and written communication skills.
• Exceptional attention to detail ensures accuracy and quality in all deliverables.
• Ability to work independently while effectively coordinating among cross-functional teams and multiple sites.
• Reliable, adaptable, and cooperative work style.

Preferred Expertise

• Experience managing proposals, qualifications packages, scopes of work, fee proposals, or client-facing documentation.
• Background in engineering, architecture, construction, energy, oil and gas, professional services, or similar technical industries.
• Familiarity with SharePoint, Adobe Acrobat, and document management tools.
• Experience working with standardized templates, brand guidelines, and centralized content repositories.

Additional Notes

This position is based in Houston with a hybrid work model encouraging presence in the office approximately two days per week, ideally Monday through Wednesday when the local team is most active. The company emphasizes human talent despite AI application in processes. Resumes from unsolicited third-party recruiting agencies are not accepted unless specifically requested.

Compensation and Benefits

The role offers an hourly wage between $24 and $26 USD. Atwell provides a comprehensive benefits program designed to support both professional ambitions and personal well-being including:

• Generous paid time off and paid parental leave
• Flexible scheduling options for select roles
• Travel awards recognizing tenure
• Competitive salaries with annual, spot, and peer bonuses
• 401K matching up to 4%
• Tuition assistance and student loan repayment support
• Covered licensing and certification fees plus rewards linked to licensure achievements
• Employee referral bonuses
• Annual wellness reimbursements for fitness or health-related expenses
• Dependent care matching contributions
• Comprehensive medical, dental, and vision plans
• Family planning and IVF benefits
• Pet insurance options
• Health Savings and Flexible Spending Accounts
• Employer-paid life, short-term disability, and long-term disability insurance
• Supplemental Metlife benefits for accidents, hospitalization, critical illness
• Member Assistance Program offering counseling, legal aid, financial advice, and work-life services