Administrative Assistant

About the Company

Metso operates in the raw materials and industrial solutions space, helping turn rocks, minerals, metals, and other essential inputs into the foundations of modern life. Its technologies and services support sectors such as renewable energy, electrification, infrastructure, and the digital economy, with a focus on helping customers grow responsibly while using natural resources more sustainably.

The company has a global workforce of nearly 18,000 people and promotes a culture centered on safety, wellbeing, inclusion, collaboration, and professional growth.

Role Overview

Metso Dubai is seeking an Administrative Assistant to support the day-to-day functioning of the office and contribute to smooth operations across multiple administrative areas.

Key Responsibilities

• Track, reconcile, and document petty cash activity in line with company financial controls and supporting paperwork requirements.
• Process office-related expenses and invoices while keeping records accurate and up to date.
• Arrange local and international travel for employees and visiting executives, including flights, hotels, visa assistance where needed, and complete itineraries while keeping costs aligned with travel policy.
• Coordinate transport needs such as airport pickups, driver schedules, and third-party transport arrangements for staff and visitors.
• Plan and organize corporate events, team activities, employee engagement programs, and company gatherings, including venue bookings and event setup.
• Handle logistics for meetings, workshops, conferences, and internal events so that sessions run smoothly.
• Maintain stock levels for office supplies, pantry items, and other consumables, and support ordering to prevent disruptions.
• Manage general office communications such as emails, phone calls, couriers, and incoming/outgoing mail.
• Help keep the workplace clean, orderly, and compliant with QHSE requirements and internal policies.
• Support procurement tasks and vendor coordination by collecting quotations, raising purchase requests, and monitoring service delivery from suppliers.
• Book meeting rooms and conference spaces, including virtual meeting setups, and ensure equipment and presentation materials are ready to use.
• Keep an updated inventory of office assets such as IT equipment, furniture, fixtures, and pantry appliances, including periodic checks and maintenance tracking.
• Provide general administrative assistance to management and different departments as needed.

Candidate Profile

The ideal candidate brings strong office administration experience, excellent organization, and the ability to manage several priorities at once while working with attention to detail and professionalism.

Additional Information

Metso states that compensation details are shared according to local legislation and recruitment practices, and that the company follows pay equity and transparent reward principles globally.

The company is an equal opportunity employer and welcomes applications from all qualified candidates regardless of race, religion, color, nationality, gender, gender identity, sexual orientation, age, veteran status, or disability status.

Metso is a global provider of sustainable technologies, end-to-end solutions, and services for the aggregates, minerals processing, and metals refining sectors. It works to improve energy and water efficiency, increase productivity, and reduce environmental impact.

Headquartered in Espoo, Finland, Metso had close to 18,000 employees in around 50 countries at the end of 2025, with 2025 sales of about EUR 5.3 billion. The company is listed on the Nasdaq Helsinki.

The posting does not specify an application deadline, salary, or vacancy count.