Administrative Assistant

Job Location

Singapore TC-Biopolis

Overview

Join our fast-paced and dynamic Procter & Gamble environment as an Administrative Assistant supporting senior leaders and multi-functional teams. This expert role involves precise coordination of meetings, events, and activities with agility and care.

Team and Scope

You will report to a senior administrative assistant or senior leader within a large organizational unit, potentially extending your work across local and regional projects.

Success Criteria

Thriving in this role demands a proactive attitude, a commitment to learning, and exceptional communication skills. You will ensure seamless execution of events and meetings, liaise effectively with internal and external stakeholders, and maintain thoroughness and orderliness to prevent oversights.

Responsibilities

• Manage calendar scheduling and provide secretarial support for leadership and senior team members.
• Arrange travel plans and handle expense reporting.
• Process purchases through P&G systems including purchase orders, invoices, and cross-charges.
• Coordinate team meetings and maintain organizational charts.
• Communicate with external parties such as candidates, suppliers, and visitors.
• Organize finance and administration events as well as employee engagement activities.
• Prepare name lists, reports, communications, and other business documentation.
• Oversee onboarding and offboarding logistics for employees, interns, and contractors.
• Participate in ad-hoc projects and administrative tasks as required.

Qualifications

• Minimum education of 'A' Levels with work experience or a Diploma.
• Between 2 and 4 years of relevant professional experience.
• Ability to work independently and resolve issues effectively.
• Highly meticulous and organized with strong deadline management skills.
• Capable of performing tasks urgently and efficiently.
• Excellent written and verbal communication skills with an aptitude for working across diverse cultures and teams.

Job Schedule

Full-time position.