SE Operations Coordinator

Overview

Oceaneering, a global leader in engineered services and solutions primarily serving offshore energy, aerospace, defense, and renewable sectors, is seeking an SE Operations Coordinator based in Qatar. This role supports Integrity Management operations by coordinating personnel logistics, training, and mobilization to ensure projects are staffed and operational requirements met efficiently.

Key Duties

• Collaborate with Global Mobility to locate and assign personnel for specific project tasks.
• Manage timely mobilization and demobilization of staff aligning with project timelines using scheduling tools.
• Coordinate with HR and Global Mobility in securing medical clearances, visas, and compliance with general HSE, Code of Conduct, and mandatory trainings prior to deployment.
• Administer site inductions and manage gate pass issuance.
• Oversee personnel competency assessments, including maintaining current training certifications, client-specific trainings, and necessary inductions.
• Ensure that all new and existing hire training certificates are properly uploaded into the Sumtotal system.
• Arrange suitable accommodation during personnel stays in country with priority given to staff housing.
• Work with operations coordinators in other regions to optimize staff utilization through personnel sharing.
• Support recruitment efforts by preparing forms and documentation for vacancies as directed by the Operations Manager.
• Provide HR with details of personnel movements across regions and generate daily operational reports when necessary.
• Assist with processing permanent and temporary employee departures paperwork.
• Train employees on time entry and expense systems, including Crew Time and Peoplesoft.
• Help raise requisitions through Peoplesoft awaiting managerial approval.
• Identify and report any health, safety, or environmental observations as well as cost issues related to quality for ongoing improvement.
• Prepare client project lists and documents for necessary approvals.
• Manage personnel mobilizations, client timesheets, worksheets, and rotation scheduling.
• Drive training and competency tracking efforts.
• Undertake additional duties as assigned, including assisting with quality and HSE improvement initiatives.

Qualifications

• Bachelor’s degree in project management, business management, or a related discipline; alternatively, a combination of equivalent education and experience will be considered.
• Prior experience in project planning, organization, personnel administration, and logistics is required.
• Experience in Integrity Management focusing on personnel logistics is preferred.
• Proficient in Microsoft Office applications.
• Basic understanding of Non-Destructive Testing (NDT) techniques is beneficial.

Skills and Abilities

• Strong interpersonal skills to build cooperative and productive working relationships.
• Team-oriented individual capable of embracing ideas, assuming responsibilities, and active collaboration.
• Familiarity with company policies, business objectives, organizational culture, regulations, and values.
• Ability to prioritize multiple projects effectively.
• Proactive self-starter who anticipates needs and acts without prompt.

Working Environment and Physical Requirements

• Primarily office-based during daytime, occasionally extending into evening hours.
• Occasional exposure to airborne dust in the work environment.
• Stable and flat work surfaces.
• Work is categorized as light physical activity including sitting with back support, occasional lifting up to 10 pounds, standing, stair climbing, and repetitive hand and arm movements.

Supervisory Role

This role does not have direct supervisory responsibilities but entails regular interaction with technicians and project teams, including communication outside regular hours such as weekends and evenings.