Project Coordinator - Accounting

About Caravel | BPM Technology Solutions

Caravel | BPM Technology Solutions is a recognized NetSuite and Salesforce partner and a division of BPM LLP, a Top-40 accounting and advisory company. With over 20 years of experience and more than 1,000 successful implementations, Caravel has assisted North American businesses in effectively leveraging technology honestly and pragmatically, without unnecessary consulting theatrics. The team operates fully remotely with delivery centers across the US, Canada, India, and the Philippines.

Role Overview

We are looking for an early-career Project Coordinator with an accounting background who enjoys organizing tasks, handling numbers, and understanding operational workflows. In this role, you will ensure our consulting projects stay on schedule and within budget by managing timelines, monitoring utilization, and assisting with billing and financial operations. You'll be positioned between delivery and finance teams, collaborating closely with senior consultants and establishing a basis for a future consulting career. You will become billable to clients within roughly two months and increase utilization throughout the first year.

Key Responsibilities

• Maintain project schedules, track milestones and deliverables, and identify risks ahead of time to prevent delays
• Monitor consultant time tracking, resource allocation, and utilization to provide an up-to-date delivery status
• Assist in billing and finance activities including preparing and reviewing time and expense reports, supporting invoicing, and ensuring billing accuracy and timeliness
• Manage statements of work (SOWs), change orders, and keep project documentation and status reports well-organized and current
• Coordinate schedules, statuses, and logistical details between delivery teams, consultants, and clients
• Collaborate with PMO and finance teams to improve realization rates, minimize revenue leakage, and enhance collections (DSO)

Qualifications

• Bachelor's degree in accounting or a related discipline, suitable for recent graduates and early-career professionals
• Excellent organizational skills and strong attention to detail, capable of managing multiple activities simultaneously without errors
• Comfortable handling numerical data and proficient with spreadsheets (Excel); interest in understanding business operations and billing processes
• Effective written and verbal communication skills, able to obtain status updates diplomatically
• Availability to work US business hours and must be located in Austin, TX or Southern California
• Proactive mindset with a strong sense of ownership, able to identify and complete necessary tasks independently

Preferred Experience

• Internship or coursework related to accounting, finance, or professional services operations
• Familiarity with NetSuite, project service automation tools (like OpenAir, Kantata/Mavenlink, Smartsheet), or billing and time & expense platforms
• Understanding of consulting delivery models, statements of work, or principles of revenue recognition

Work Location & Schedule

This is a full-time remote position for candidates based in Austin, Texas or Southern California, requiring work aligned with core US business hours.

Why Join Caravel?

This is an entry-level opportunity designed to launch your consulting career. You will have the chance to work closely with experienced consultants at a leading NetSuite and Salesforce partner while learning how consulting projects are delivered and invoiced accurately. The company culture emphasizes honesty and delivering quality work the right way.

Compensation & Benefits

The salary range is $58,000 to $74,000 USD annually, varying based on location and experience. The position is fully remote and includes access to benefits available through a globally distributed team.

Additional Information

Artificial intelligence tools may be employed to assist in parts of the recruitment process, such as resume review and application analysis to spot inconsistencies or verify information. However, all hiring decisions are made by human evaluators. For questions regarding data processing, contact the employer directly.