Project Administrator

About the Company

Certus Digital, part of the Egis Group, is a leading consultancy in digital transformation and enterprise asset management, serving clients across Australia and New Zealand since 2003. Specializing in asset-heavy industries, the company helps businesses improve operational efficiencies, enable data-driven decision-making, and boost overall performance. As a trusted IBM partner, Certus Digital provides expertise in enterprise asset management, information management, cloud solutions, business analytics, and digital business strategy. Their broad sector experience includes utilities, transport, healthcare, government, communications, banking, and insurance, assisting organizations in asset optimization and digital modernization.

Role Summary

We are looking for a driven Project Administrator to support daily operations and project activities across Australia and New Zealand. Embedded within the PMO team, this role works directly with Project Managers, delivering full administrative support and assisting with resource planning.

Key Responsibilities

• Deliver comprehensive project administration support ensuring smooth project governance and control.
• Assist Project Managers with invoicing processes, following up on outstanding debts, monitoring timesheets for timely submission, managing expense claims linked to billable projects, and other relevant support tasks.
• Manage and update the Customer Relationship Management (CRM) system throughout the project's lifecycle.
• Ensure critical project documentation such as go/no-go decisions, signed proposals, contracts, purchase orders, and variations are properly executed and archived.
• Support resource planning activities, maintaining accurate data across all projects within the Project Admin Portfolio.
• Prepare reports and document minutes for project progress reviews, activities, and deliverables using CRM and other systems.
• Provide general administrative assistance as necessary.

Qualifications & Requirements

• Legal eligibility to work full-time in Australia or New Zealand.
• Proven experience in a similar administrative role supporting technical or digital projects, preferably within professional services or consultancy sectors.
• Familiarity with project management methodologies.
• Proficient IT skills, particularly advanced use of Microsoft Office Suite.
• Ability to operate independently with minimal supervision.
• Strong attention to detail in all tasks.
• Excellent verbal and written communication abilities.
• Effective organizational, prioritization, and time management skills.
• Good commercial awareness.

Additional Information

The employer is amenable to flexible working arrangements such as part-time or job-sharing; candidates are encouraged to communicate any flexibility needs.

Egis fosters an inclusive and creative workplace culture valuing diversity and flexibility. Benefits include generous parental leave and flexible work options aimed at promoting employee collaboration, growth, and success.