Office Manager / Administrative Assistant

About the Company

The company operates within the life sciences and healthcare technology sectors, aiming to enhance the way healthcare professionals interact with pharmaceutical information. By leveraging AI and a broad network of healthcare providers, they help life science firms deliver clinical insights that improve patient outcomes while optimizing costs in pharmaceutical marketing.

Position Overview

The Office Manager/Administrative Assistant will oversee daily functions of the Atlanta office, ensuring efficient operations and providing adaptable administrative support to senior leaders. This pivotal role aids organizational effectiveness and serves as a backup resource to Executive Assistants during peak periods or absences.

Key Responsibilities

• Oversee daily office activities and act as the main point of contact for office-related needs.
• Keep the workplace orderly, inviting, and operational.
• Liaise with vendors and building management to address maintenance and other requests.
• Manage office supplies, kitchen areas, and coordination for meeting spaces.
• Assist in setting up workstations and onboarding logistics for new hires.
• Support initiatives that boost employee engagement and office culture.
• Provide secondary administrative assistance to Executive Assistants.
• Offer coverage for Executive Assistants during time off or demands peaks.
• Coordinate scheduling, calendar management, and travel bookings.
• Prepare documentation such as meeting agendas, presentations, and executive summaries as needed.
• Conduct research related to executive tasks, vendor selections, and special projects.
• Manage expense reporting and follow-up activities.
• Organize executive gifts, catering services, and hospitality needs.
• Lead and participate in ad hoc administrative and operational projects across teams.
• Collaborate with Executive Assistants to enhance processes and maintain administrative documentation.
• Handle sensitive information with utmost confidentiality and careful attention to detail.

Candidate Requirements

• At least 3 years of experience in related roles such as Executive Assistant, Office Manager, or Administrative Operations.
• Experience supporting senior executives, ideally in a fast-moving startup or tech environment.
• Exceptional organizational and time management capabilities.
• Strong communication abilities, both written and verbal.
• Highly detail-oriented with ability to juggle multiple priorities effectively.
• Demonstrates professionalism and discretion with confidential matters.
• Proficient in Google Workspace, Slack, Microsoft Office, Zoom, and other collaboration tools.
• Experience managing travel logistics, meetings, and company events.

Compensation

• Salary range: $45,000 to $55,000 annually, dependent on experience, skills, location, and team equity.

Benefits and Perks

• Comprehensive medical, dental, and vision insurance for employees and their dependents.
• Access to on-demand healthcare concierge services.
• Pre-tax savings plans including HSA, FSA, and dependent care FSA, with employer contributions to HSA.
• Fully employer-paid short- and long-term disability insurance, life insurance, and AD&D coverage.
• Flexible vacation policy for personal time off.
• Paid parental leave available after six months of employment.
• Opportunity to work remotely or in hybrid format based on location.
• 401(k) retirement plan featuring company matching contributions.

Equal Opportunity Employer

The organization values diversity and inclusion, ensuring equal opportunity employment without discrimination based on race, color, religion, gender identity, sexual orientation, or national origin.

Additional Information

Please note, RemoteHunter facilitates connections between candidates and employers but is not the Employer of Record for this position. Candidates will apply directly through the hiring company's application system.