Office Manager

Job Overview

Join the forefront of the Legal Tech revolution with Dilitrust, a leading SaaS publisher transforming legal departments globally. With operations spanning Europe, North America, and the Middle East, Dilitrust supports over 2,400 clients in 64 countries, including most major listed companies. Our ambition is to become the first French legal tech unicorn valued at over €1 billion. Recognized for a positive workplace environment, Dilitrust offers innovation, international collaboration, career growth, and a stimulating atmosphere.

Key Responsibilities

• Manage office supply inventory and procurement.
• Oversee office maintenance, cleaning, and security services.
• Coordinate physical office layout and optimize workspaces.
• Maintain company records, documents, and databases systematically.
• Handle immigration administration, including document preparation, visa and work permit tracking, and liaison with authorities and embassies.
• Support onboarding and legal compliance for foreign employees ensuring timely renewals and authorizations.
• Assist with new employee orientation and serve as a point of contact for office policy inquiries.
• Support HR with payroll, contracts, benefits administration, and expense processing.
• Plan and organize team-building activities and corporate events.
• Manage office budgets, expenses, vendor negotiations, and invoice processing.
• Collaborate with finance for expense reporting and cost optimization efforts.
• Administer sales-related records such as contracts, amendments, quotes, and orders within internal systems.
• Issue customer invoices and monitor accounts receivable in cooperation with customer service and accounting.
• Facilitate internal communications and handle company-wide announcements.
• Coordinate meetings, travel arrangements, and other logistical support.

Candidate Profile

• Minimum of three years of experience in office administration and management.
• Proficient computer skills with advanced knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
• Fluency in English, Arabic, and French required.

Company Values

• Trust: Transparency and integrity underpin all actions.
• Inclusion: Embracing diversity, empathy, and equal voice for all.
• Initiative: Encouraging resilience, proactive problem solving, and action-oriented thinking.
• Excellence: Commitment to innovation and generosity in efforts.
• Collaboration: Success achieved through united teamwork.

Recruitment Process

• Initial interview with Human Resources.
• Follow-up with Regional Manager and Head of Sales.
• Final interview with Chief People Officer.

Additional Information

The role is full-time based in Dubai with a flexible balance between remote and onsite work, supported by the company’s Telework Charter. DiliTrust is a socially responsible employer promoting team diversity and equality at all levels. The recruitment process may involve AI tools assisting in candidate review, but final decisions remain human-led. Applicants should independently verify employer credentials. No monetary requests or bank details should be shared. For any fraud concerns, contact the relevant authorities.