Human Resources Assistant

Overview

Westgate Resorts is looking for a dedicated Human Resources Assistant to support daily HR functions in their Ocoee, FL office. This full-time, on-site role is perfect for those eager to develop a career in Human Resources within a dynamic hospitality environment. The assistant will be responsible for maintaining employee records, facilitating onboarding and compliance, managing internal communications, and safeguarding confidential information with discretion.

Responsibilities

• Function as the main contact point for the HR office, welcoming team members and visitors, answering inquiries, and directing them to relevant departments such as Benefits or Payroll.
• Oversee the inventory of HR supplies, including forms and labor law postings.
• Ensure accurate maintenance of both electronic and physical personnel records, including I-9 forms and compliance data.
• Retrieve and organize HR documents necessary for audits, employee relations, and legal purposes.
• Verify that all required team member documents and acknowledgments are completed.
• Provide support with timekeeping through HRIS systems, preferably ADP.
• Assist with onboarding activities, including workspace and system setup, and necessary documentation.
• Manage HR shared drives and network folders to guarantee the precision of stored documents.
• Maintain a tidy and efficient HR office environment.
• Compose and distribute internal communications, notices, and HR-related correspondence.
• Help with mailing documents to current and former employees.
• Review, categorize, and submit invoices while keeping related expense records.
• Support benefits meetings, employee engagement initiatives, and HR events.
• Arrange travel plans for HR leadership when required.
• Assist with HR reporting, presentations, audit preparations, and documentation efforts.
• Provide administrative assistance to HR management and contribute to special projects.
• Perform other assigned duties as necessary.

Qualifications

• 1 to 2 years of experience in administrative roles or entry-level HR positions.
• Familiarity with supporting office or departmental operations.
• Experience using HRIS platforms, ideally ADP.
• Knowledge of document management systems, with preference for ImageQuest experience.
• Associate's degree in Business Administration, Human Resources, or a related field is preferred.

Skills and Competencies

• Maintain confidentiality and exhibit professionalism when managing sensitive HR data.
• Strong organizational, prioritization, and time management capabilities.
• High attention to accuracy and detail.
• Excellent verbal and written communication skills.
• Ability to collaborate effectively with team members and leadership staff.
• Proficient in Microsoft Office applications including Word, Excel, and Outlook.
• Bilingual proficiency in English and Spanish is advantageous.

Benefits and Additional Information

• Comprehensive healthcare including medical, dental, and vision coverage.
• Paid time off encompassing vacation, sick, and personal days for work-life balance.
• Recognized paid holidays.
• 401(k) retirement plan with strong company matching contributions.
• Access to daily pay options for financial flexibility.
• Family-oriented benefits such as pregnancy, parental leave, and adoption assistance.
• Wellness programs to support overall employee health.
• Flexible Spending Accounts (FSA) availability.
• Tuition assistance to encourage career development.
• Military leave benefits.
• Employee Assistance Program offering support in challenging times.
• Insurance options including life, disability, accident, critical illness, and hospital coverage.
• Pet insurance for employees’ pets.
• Employee loyalty perks including discounts on travel, dining, and entertainment.
• Low-cost gym memberships.
• David A. Siegel Legacy Scholarship providing up to $40,000 to dependents of team members.
• Opportunities for career growth and advancement.
• Community involvement initiatives to make a positive impact.

Westgate Resorts is an Equal Employment Opportunity employer that values diversity and inclusion. Consideration is given without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or other protected classifications. Applicants requiring accommodations during the hiring process should contact the company accordingly.

Please note this description offers a general overview and responsibilities may evolve without notice.