HR & Office Administrator

About the Role

This position is the organization's inaugural dedicated HR hire, tasked with establishing foundational HR processes from scratch. The role demands maintaining structure and efficiency for the company's people operations within a dynamic team environment. Responsibilities span from recruitment and interview coordination to managing visa applications and overseeing office logistics. Direct collaboration with company leadership ensures transparency and influence on overall business operations.

Key Responsibilities

• Manage the entire recruitment cycle starting from job advertising to extending offers, including interview scheduling and maintaining candidate communication to ensure a smooth process.
• Conduct onboarding activities for new employees, encompassing contracts, equipment allocation, access to systems, and introduction during their first week.
• Administer all UAE-related employment documentation such as residence visas, work permits, and MOHRE compliance filings for current and incoming staff.
• Maintain precise and up-to-date HR documentation including contracts, leave records, company policies, and compliance materials.
• Oversee daily office operational requirements including procurement of supplies, managing vendor partnerships, organizing travel arrangements, and facility upkeep.
• Assist leadership with calendar management, internal communications, and various operational projects as needed.

Candidate Requirements

• Minimum two years of experience in HR or office administration within a UAE-based company.
• Solid understanding of UAE labor laws, MOHRE procedures, and processes for residence visa handling.
• Exceptional organizational skills with keen attention to detail and the ability to follow through on multiple tasks without oversight.
• Strong command of English for professional communication, both written and verbal.
• Ability to independently manage HR functions without relying on a supervisory team.

Preferred Qualifications

• Experience working in fintech, financial services, or technology startup environments.
• Familiarity with HR management systems such as BambooHR or HiBob.
• Previous involvement in managing relocation logistics or international new hire processes.