Executive Assistant to the CEO

About the Role

We are looking for a highly capable Executive Assistant to provide comprehensive administrative, functional, and operational support to the CEO. This role is highly visible and dynamic, ideal for someone who is well-organized, proactive, and excels in fast-paced environments. Your work will be pivotal in enhancing the CEO's effectiveness by managing priorities, predicting needs, and ensuring smooth daily operations.

The perfect candidate must be resourceful, detail-focused, discreet, and adept at handling multiple tasks while upholding the highest standards of professionalism.

Key Responsibilities

• Oversee the CEO's complex schedule, prioritizing global meetings, travel arrangements, and strategic commitments.
• Provide the CEO with necessary materials and keep them informed of changing priorities at all times.
• Organize both domestic and international travel, covering flights, lodging, transit, visas, and detailed agendas.
• Develop meeting agendas, presentations, briefing papers, and follow-up action points.
• Act as the main communication link between the CEO and both internal team members and external parties.
• Coordinate key events such as board meetings, investor discussions, executive leadership retreats, and company gatherings.
• Monitor critical initiatives and deadlines, ensuring progress and accountability among stakeholders.
• Maintain strict confidentiality and professionalism with sensitive information.
• Support expense reporting, document handling, and other administrative tasks.
• Collaborate closely with executive leadership to boost operational efficiency.
• Anticipate the CEO's needs in advance and proactively resolve issues.
• Manage daily operations and visitor logistics at the New York office.

Qualifications

• Experience supporting CEOs, founders, or C-level executives, preferably in a fast-growing technology or SaaS environment.
• Exceptional skills in organization and managing multiple complex projects.
• Excellent written and verbal communication skills.
• Strong decision-making ability and sound judgment functioning independently.
• Capacity to juggle competing tasks while maintaining meticulous attention to detail.
• High emotional intelligence with professional demeanor.
• Advanced knowledge of Google Workspace, Microsoft Office, Slack, Zoom, and calendar management tools.
• Experience managing intricate travel plans and executive schedules.
• Willingness to work in the office five days a week alongside the CEO.

What We Value

• Proactive nature with anticipation of potential challenges before they arise.
• Thrives in high-pressure situations and adapts quickly to shifting priorities.
• Confident and clear communication with executives and external collaborators.
• Maintains utmost discretion and confidentiality.
• Enjoys creating structure and improving processes for efficiency.
• Demonstrates ownership and consistently produces high-quality results.

Expected Success Milestones

• The CEO's complex calendar self-manages with smooth global meeting and travel coordination.
• Shifting priorities are handled effortlessly, ensuring the CEO is well-prepared for meetings.
• A reliable system is established to filter and manage stakeholder requests, safeguarding the CEO's focus.
• New York office operations and visitor logistics run smoothly and independently.
• The executive leadership team regards you as a trustworthy and essential operational partner.
• Key projects and deadlines are consistently tracked and handled without falling through the cracks.
• You stay ahead by understanding priorities and preferences, resolving challenges proactively.

Compensation & Benefits

The total compensation target ranges from $86,000 to $136,000, inclusive of base salary and potential incentive plans such as equity or bonuses. Actual compensation depends on factors including location, experience, and qualifications.

Regardless of your interest in sports, your role supports top-tier teams and athletes globally.

Additional Information

We encourage applicants from diverse backgrounds, including those who may not meet every listed criterion but have the potential to contribute meaningfully to our culture and mission. All employment offers are contingent upon a successful prehire check by Catapult. For more details, contact the company's Talent Partner.