Executive Assistant to Founders

Company Overview

Scrunch, a company under Sitecore, is focused on pioneering an AI-first future for brands, transforming how marketing teams engage with AI platforms such as ChatGPT, Claude, and Gemini. The company supports over 500 paying clients, including leading firms like Lenovo, Akamai, ADP, and emerging startups.

Role Summary

This role extends beyond standard calendar and travel management, serving as the operational cornerstone for the founders. The Executive Assistant will anticipate needs, develop workflows, eliminate obstacles, and ensure flawless execution of both professional and personal priorities, enabling the founders to drive company success. The position is hybrid based in New York City, requiring in-office presence three days per week.

Key Responsibilities

• Efficiently oversee and prioritize complex schedules, meetings, and travel arrangements.
• Act as a gatekeeper to optimize founders' time and focus.
• Prepare meeting agendas, meticulously record and follow up on action items.
• Collaborate with leadership and external partners for seamless coordination.
• Manage personal and administrative errands to streamline founders' daily lives.
• Develop and enhance systems for scheduling, communication, and task management.
• Proactively identify needs and resolve issues ahead of time.
• Serve as the primary on-site contact for New York office operations, including visitor management, deliveries, and vendor coordination.
• Liaise with building management regarding access, maintenance, and facilities.
• Assist with organizing internal events, team meetings, and company-wide gatherings.
• Manage office supply inventory and reorder stock as needed.
• Support miscellaneous administrative and operational duties as required.

Qualifications

• Demonstrated experience as an Executive Assistant, preferably in dynamic startup or rapidly growing environments.
• Exceptional organizational capabilities with a proactive approach and persistent follow-up.
• High level of discretion and sound judgment in handling confidential matters.
• Excellent communication skills, both verbally and in writing.
• Adaptable, composed, and responsive in changing situations.
• Ability to juggle both personal and professional executive tasks effectively.

Benefits

• Comprehensive medical, dental, vision, life, and disability insurance plans.
• Paid parental leave supporting family milestones.
• Reimbursements for phone and internet expenses to support remote work.
• Learning and development budget for professional growth opportunities.
• Flexible paid time off policy promoting work-life balance.
• 401(k) plan for financial wellbeing.
• Inclusive and collaborative team culture with regular offsite events.

Equal Opportunity and Legal Compliance

Scrunch is committed to equal employment opportunities regardless of race, religion, gender, sexual orientation, age, veteran status, or disability. Employment eligibility includes E-Verify participation.

Compensation

Annual salary ranges from $90,000 to $120,000.